HEALTH & SAFETY
GENERAL POLICY STATEMENT
Open Mike Productions Ltd 3rd Floor Hammer House 113 – 117 Wardour St London W1F 0NU |
Date
of Policy / Revision
Revised
03/07/2015 Revised 11/07/2019
|
2.6 Line Producer and/or Production Manager
2.14 Production Electrician (Gaffer)
2.16 All Self – Employed Persons
4.0 Health and Safety Management Arrangements
4.1 Accident, Near Miss Investigation & RIDDOR
Reporting
4.2 Arrangements for Planning and Implementing Policy
4.4.1 Capabilities and Training
4.5 Co-Operation and Consultation
4.7 Document and Data Management
4.7.1 Health and Safety Documentation Storage Limitation
4.8 Health Surveillance and Promotion
5.0 A-Z of Hazards and Risk Control Measures
5.7 COSHH (Control of Substances Hazardous to Health)
5.9 Construction Design and Management
5.20.3 Fire – Lithium Batteries
5.26 Lifting Operations and Lifting Equipment (LOLER)
5.36 Personal Protective Equipment (PPE)
5.47 Special and Visual Effects
5.55 Water Management - Legionella
5.56 Welfare / Work Environment
6.0 Annex 1 – health & safety production plan
checklist
7.0 Annex 2 – General Risk Assessment Guideline
Open Mike Productions
Ltd (the Company) recognises its health and safety duties under the Health and
Safety at Work etc. Act 1974 and all related health and safety legislation. To
this end the Company has appointed and nominated the Managing Director, to be
responsible for health and safety. The Managing Director will periodically
review arrangements for managing for health and safety in light of any
organisational changes and liaise with the appointed Safety Advisor wherever
necessary. This will keep the Company updated on any new relevant legislation
and will ensure complete compliance with our legal obligations.
In recognition of its
duties to report serious accidents, incidents and occupational diseases the
Company has instituted a system for notifying the Enforcing Authorities as
appropriate. This supplements the statutory duty to keep records and an
Accident Book (loose leaf forms) that are available for inspection by an
Enforcement Officer.
Specifically, compliance with all health and
safety legislation means that the Company will:
·
Provide
and maintain a safe place of work, a safe system of work, safe appliances for
work and a safe and healthy working environment.
·
Provide
clear instructions and information, and adequate training, to ensure employees
are competent to do their work
·
Ensure
safety and the absence of health risks in conjunction with the use, handling,
storage and transportation of articles and substances.
·
Prevent
accidents and cases of work-related ill health by managing the health and
safety risks in the workplace through the progressive identification and
assessment of risks, and their elimination or control
·
Provide
employees with health surveillance where necessary.
·
Appoint
competent personnel to ensure compliance with statutory duties.
·
Engage
and consult with employees on day-to-day health and safety conditions
·
Prominently
display the Certificate of Employer’s liability that covers employees for any
death, injury or disease arising from their employment with the Company.
All workers employed by the Company are required
to comply with and co-operate with the Company in its statutory duties. Failure to comply with health and safety
duties, regulations, work rules and procedures may lead to dismissal from
employment.
We expect all our workers and others affected by
our undertakings to respect and adhere to this policy document.
Signed:
Andrew Beint Managing Director
Date
The responsibilities for all staff that perform
health and safety duties are defined below.
Every person performing a task is responsible for ensuring that it is
carried out in accordance with the documented safe practices and procedures.
It is the responsibility of every member of
management to ensure that the safety management system is being implemented in their
work area.
The Managing Director has
overall responsibility including development oversight and implementation of
the safety management system and works in partnership with The Safety Business
Ltd (the Safety Advisors).
1 |
To initiate the Company
Safety Policy for the prevention of injury and damage, to decide what the
priorities are and identify the biggest risks to address to reduce accidents
and work related ill health. |
2 |
To know the
requirements of the relevant legislation and ensure they are observed whilst
carrying out Company activities. |
3 |
To ensure that all
employees receive adequate and appropriate training to enable them to carry
out their work safely. |
4 |
To initiate proper
reporting procedures in event of injury, damage and loss. Promote action to
preclude re-occurrences. |
5 |
Where, reasonably practicable,
to analyse accident / incident trends. |
6 |
To discipline any
employee (including operatives (direct labour) and sub-contractors) failing
to discharge satisfactorily their responsibilities regarding health and
safety. |
7 |
To encourage the
distribution of relevant safety information to all persons concerned and
promote communication of issues throughout the company. |
8 |
To ensure that
sufficient funds and facilities are made available to meet requirements of
Company Safety Policy. |
9 |
To promote and maintain
the Company’s on-going determination to improve its safety performance in
Health, Safety and Welfare and
to challenge unsafe behaviour in a timely way. |
10 |
To ensure Health and
Safety is discussed and points actioned at executive level. |
The Head of Production is responsible for implementing and enforcing
the Health and Safety Policy and associated arrangements at production level.
1 |
To Implement this Policy as it relate to Productions |
2 |
Give routine and on- going feedback on
production related health and safety to the Managing Director
and bringing to their immediate
attention notified shortfalls that have a corporate interest. |
3 |
Act as a point of
contact for and monitor Producers, Production Managers on production safety
related issues. |
4 |
Ensure that Producers
and Production Managers have a complete health and safety induction and
understand their health and safety contractual responsibilities. |
5 |
Carry out visits to
production sites to check and monitor health and safety performance as
necessary and appropriate. |
6 |
Ensure that Producers
and Production Managers etc. ·
Prepare and maintain a
health and safety file (online record) relevant to their production that
includes risk assessments and other records as necessary so they can be
easily retrieved ·
Have access to health
and safety guidelines where available to the Company ·
Have access to PACT
pre-vetted contractor list ·
Have an arrangement in
place to contact their teams in event of emergency ·
Notified of the contact
details of the appointed Health and Safety Advisor |
7 |
To know the broad
requirements of relevant Safety Regulations and Codes of Practice. |
8 |
Maintain contact and
dialogue with the Health and Safety Advisor. |
9 |
Identify production
crew capability and training skill and knowledge as part of contractor
management arrangements and by using a variety of sources including the
Safety Advisor and professional trade body organisations for example:
|
10 |
Investigate accidents
incidents and damage to property plant and equipment in conjunction with the
Producer and with assistance from the Safety Advisor as appropriate to
production related accident and incidents |
11 |
To request additional
funds and resources from the Managing Director as necessary e.g. in an
emergency situation. |
12 |
To arrange a debrief
post-production review meeting with Producers to identify ways to make
improvements. |
2.3 Office Manager
The Office Manager is responsible for administrating office related Health
and Safety policy and enforcing the policies at office
and induction level.
1 |
To Implement this Policy as it relates to the Office |
2 |
To know the broad requirements of relevant Safety
Regulations and Codes of Practice and seek advice from the appointed Health
and Safety Advisor where necessary |
3 |
To arrange the storage of materials to avoid any
possible hazards |
4 |
To check all office equipment is in good condition
and a portable appliance test are carried out and a register is maintained |
5 |
To make sure protective clothing is available and
is worn properly |
6 |
To ensure first aid cover and emergency equipment is
available in the office and make routine check of the content of the First
Aid Kit |
7 |
To liaise with company management and employees in
order to maintain office related safe working methods |
8 |
To ensure that the office workplace is well
organised and tidy and routine inspections are carried out |
9 |
To report and investigate office related accidents
and incidents in line with the company procedures and legal requirements as
they relate to the office and to the Health and Safety Advisor as appropriate
|
10 |
Identify office contractor capability and training
skill and knowledge as part of contractor management arrangements and by
using a variety of sources including the Safety Advisor and professional
trade body organisations e.g. Gas Safe Register, |
11 |
To monitor office sub-contractors adhere to their
health and safety obligations when working in the office and provide risk
related information in advance of work e.g. Asbestos Register, Fire
Evacuation etc |
12 |
To inform their immediate supervisor if for any
reason they are unable to fulfil the above responsibilities |
13 |
Ensure each new starter is thoroughly inducted and
issued with and understands the company’s policy manual, safe systems of work
and site rules as appropriate |
14 |
Ensure display screen assessments are completed
and actions implemented for office display screen users |
15 |
Maintain contact and dialogue with the Health and
Safety Advisor. |
16 |
To organise arrange deliver training (induction /
other) as necessary for office based personnel. |
17 |
To make routine inspections of the office and take
action to rectify shortfalls |
18 |
To
oversee PAT testing for office equipment and retain the register. |
The Safety Business Ltd has been appointed by the
Company as the retained service to provide the competent advice guidance and
support
The Safety Business Ltd Suite 5, 46 Crawford Street
Marylebone London W1H 1JU
Tel 0207 724 4038 Email
Bettina@safetybusiness.co.uk
1 |
To assist company
management tasked with the implementation of the safety management system with
the updating and identification of relevant Health and Safety regulations. |
2 |
To discuss with the
Company Management methods of preventing injury to any persons connected with
the company and possible improvements in existing working methods that may affect
health, safety and welfare. |
3 |
To comply with the
terms of the Contract in the provision of Health and Safety Services. |
4 |
To recommend and
supply, as required, appropriate training. |
5 |
To act as competent
person in accordance with The Management of Health and Safety at Work Regulations
1999 offering competent advice, support and guidance. |
6 |
To investigate, as required,
accidents, incidents and near misses where appointed to do so. |
7 |
To advise, as required,
on health and safety matters regarding Production and Office Related Risk including
contractor management. |
8 |
To accompany Health and
Safety Executive (HSE) / Enforcement Inspectors, as required, on any visits
and arrange compliance with all recommendations made by them. |
9 |
To assist with
monitoring the safety management system in the office and at production
level. |
The Producer has responsibility for the safe
operation of the production and takes any Executive decisions required. On a
day-to-day basis this task may be delegated to the Line Producer and / or Production
Manager, and help obtained from the Safety Advisor. However, the Producer will
always have overall responsibility for the health and safety of the production
as a whole.
The Producer must ensure that Open Mike Productions Ltd Health and
Safety Policy and the Production Health and Safety Plan (See Health and Safety
Production Plan Checklist – Annex 1) are properly implemented. Ensure that
people given delegated responsibilities are competent to carry them out. The
holding of relevant qualifications or attendance at relevant training courses
may determine competence.
1 |
Ensure that health and safety requirements are
incorporated into the budget and that sufficient resources are supplied for
its management. |
2 |
Implement the Production Health and Safety Plan
Checklist and monitor this. |
3 |
Ensure that health and safety is a key subject
discussed at all relevant production meetings (particularly during
pre-production planning) and remain aware of health and safety related
feedback from all production-appointed Heads of Department. |
4 |
Take advice from specialists in order that
properly informed decisions may be made about the safe operation of the whole
production. |
5 |
Ensure organisations or individuals selected to
work on the production competent, take part in training, cooperate with
contractor vetting and monitoring arrangements. |
6 |
Ensure that health and safety experience is
taken fully into account when the production is crewed. |
7 |
Ensure that he/she is personally competent in
risk assessment techniques. |
8 |
Ensure the
following ·
The preparation and
maintenance of a health and safety file (online record) relevant to their
production that includes risk assessments and other records as necessary so
they can be easily retrieved by the Head of Production and the Safety Advisor ·
Refer and implement
health and safety guidelines where made available to the production by the
Company ·
Have an arrangement in
place to contact their teams in event of emergency |
9 |
Ensure that the production is operated under
safe and healthy working conditions by completing risk and counter sign risk
assessments for all aspects of the production and are sent to the Safety
Advisor for approval by the fastest practicable means prior to the activities
taking place. |
10 |
Identify production
crew capability and training skill and knowledge as part of contractor
management arrangements and by using a variety of sources including the
Safety Advisor and professional trade body organisations for example
|
11 |
Maintain contact and
dialogue with the Health and Safety Advisor. |
12 |
Clearly identify who has responsibility for
health and safety at the venue, studio or location and temporary electrical
supply. |
13 |
Ensure adequate arrangements are in place to
effectively deal with ill health, first aid and fire emergency. |
14 |
Have the authority to stop the work and take
remedial action where a hazard or defect presents a risk to health and
safety, particularly where there is danger to life or limb and bring this to
the notification of the Head of Production by the fastest practicable means. |
15 |
Carry out routine monitoring. |
16 |
Investigate accidents
incidents and damage to property plant and equipment in conjunction with the Head
of Production and with assistance from the Safety Advisor as appropriate. |
17 |
Attend a post-production review meeting to
debrief the Head of Production and make recommendations for improvement. |
The Line Producer and /or the Production Manager support
the Producer to implement their responsibilities on a day-to-day basis as they
have more local control of the production and may be present on set more
frequently.
1 |
Ensure that health and safety is taken fully
into account when the production is scheduled and crewed, and that there are
an adequate number of individuals on the production with up to date health
and safety training and instruction. |
2 |
Ensure that he/she is personally competent in
risk assessment techniques. |
3 |
Ensure as far as reasonably practicable that
all persons under his/her control have received adequate instruction to
enable them to work safely, protecting themselves, their colleagues, property
and plant. This involves circulating copies of risk assessments to all crew
members via the call sheet, studio script, circulating health and safety
action plans and retaining risk management records. Where appropriate, health
and safety inductions may be held for all crew at the outset of production. |
4 |
Ensure that health and safety is a key subject
discussed at all relevant production meetings (particularly during
pre-production planning) and implement and monitor the Health and Safety Plan. |
5 |
Ensure that the production is operated under
safe and healthy working conditions by completing risk assessments seeking
assistance from the Safety Advisor. |
6 |
Check that risk assessments have been carried
out and that all hazards have been identified and safeguarded against. |
7 |
Ensure proper instructions and information has
been given to any persons likely to work with potentially harmful substances
or be affected by them, particularly when any substance is used for special
effects. |
8 |
Read and implement the information sheets /
risk control procedures made available. |
9 |
Ensure effective communication and
co-ordination with the person(s) responsible for health and safety at the
venue, studio or location throughout the production. |
10 |
Adhere to the Company’s Competent Contractor
arrangements and training requirements and attend a pre- production training
/ briefing session with the Safety Advisor where required to do so. |
11 |
Collate and retain
(in electrical format on the Company server) health and safety documentation. |
12 |
Immediately bring to the attention of the Producer,
the Safety Advisor and the Head of Production any concerns regarding the
health and safety performance of any individual working on the production. |
13 |
Liaise with the relevant Heads of Department to
ensure that safeguards and safe methods of operation are properly used and
maintained. |
14 |
Have the authority to stop the work and take
remedial action where a hazard or defect presents a risk to health and
safety, particularly where there is danger to life or limb. |
15 |
Maintain contact and
dialogue with the Health and Safety Advisor. |
16 |
Report all accidents and near misses to the
Safety Advisor, irrespective of how minor, and bring serious accidents or
incidents to their immediate attention and to the attention of the Producer
and the Head of Production. |
17 |
Investigate accidents and near misses in
order to take proper preventative action and ensure as far as possible that
circumstances are not repeated. |
18 |
To ensure first aid
cover and emergency equipment in accordance with first aid need assessment is
arranged and provided for each production |
19 |
Ensure that adequate supervision is
available at all times, particularly where young (under 18 years of age) or
inexperienced workers are concerned, and that all persons are encouraged to
act safely and have general awareness of health and safety matters. |
20 |
Carry out routine monitoring. |
The Production Coordinator acts as a health and safety administrator
to the Production Manager and/or Line Producer. The role is also to oversee the
adherence to the H&S Production Plan and the distribution of health and
safety documentation for the production. If there is not a Coordinator
allocated to a production, these responsibilities revert to the Production
Manager.
1 |
Coordinate contractor-vetting arrangements to
ensure that all relevant documentation is requested from and received from
contractors, and subsequently approved by the Safety Advisor. |
2 |
Maintain H&S Production records online to
ensure that they are completed and up to date. |
3 |
Ensure that all appropriate risk assessments
are requested, completed and approved by the Safety Advisor, then distributed
to all necessary persons and retained electronically on the Company server. |
4 |
Read, implement and distribute as necessary
information sheets / risk control procedures that are presented. |
5 |
Implement and monitor action points as
identified in the Health and Safety Plan. |
6 |
Assist the Production Manager and/or Line
Producer in the induction process carried out for all new production staff. |
7 |
Ensure that all the production personnel who
will be ‘resident’ to some extent in the office receive an office induction. |
8 |
Ensure that the cast and crew are given any
relevant information at it relates to health and safety that affects them. |
1 |
Ensure that he/she is personally competent in
risk assessment techniques. |
2 |
Ensure that when selecting and determining the
suitability of locations for the activities all potential hazards are
considered and a location risk assessment completed and approved by the
Safety Advisor or other authorised person and sent to the Producer. |
3 |
Ensure that all communication procedures, rules
and arrangements are in place when filming in public places. This may involve
liaison with e.g. the Highways Department of the Local Council, Police and
other emergency services, local Authority Film Offices, Venue Management etc. |
4 |
Act as Safety Coordinator on set, in
conjunction with the First Assistant Director, and take responsibility for
filming conditions on location. |
6 |
Read and implement information sheets / risk
assessment control procedures that are presented by the Safety Advisor. |
7 |
Keep relevant members of the public fully
informed of all filming activities. In particular, neighbours and residents
where location vehicles are to be parked in close proximity to their houses,
garages etc. |
8 |
Ensure that safe working practices are adhered
to and all crew and artistes are fully aware of the risks associated with the
location. |
9 |
Report to the Producer or Production Manager
and/or Line Producer any accidents or near misses, and take part in any
investigation with a view to taking preventative measures. |
10 |
Carry out regular monitoring inspections of the
location in order to identify any hazardous situations, and take action as
required. |
11 |
Monitor the working practices of contractors to
ensure that they are working in line with the content of their risk
assessments and method statements. |
12 |
Ensure that the appropriate safety equipment
and PPE (personal protective equipment) such as hard hats and high visibility
jackets are available and in good order, and monitor that they are used at
all relevant times as identified during risk assessment or in method
statements. |
13 |
Maintain security on locations and notify the
Producer / Line Producer of security breaches or where additional security is
required. |
14 |
Ensure that he/she is personally competent in
risk assessment techniques. |
The Director (Production) has a general responsibility to give health
and safety full consideration. In consultation with all other key personnel
concerned with the production, the Director will take advice on health and
safety matters and give them the same amount of consideration as any other
issues.
1 |
Throughout the production the Director will, as
far as is reasonably practicable, remain aware of the health and safety
aspects of the production and ensure that no persons are instructed to work
in a manner that incurs an unacceptable risk to health and safety. |
2 |
Be fully aware of the Health and Safety Policy and the Production Health and
Safety Plan. |
3 |
Read and implement information sheets / risk
control procedures that are presented by the Safety Advisor. |
4 |
Remain aware of the systems and codes of
practice that are put into place for the purposes of managing health and
safety. |
5 |
Consult with the Company Safety Advisor in
conjunction with the Production Manager or Line Producer in relation to the
production risk assessments that have been prepared in order to contribute
his/her personal professional expertise, experience and knowledge, or in
relation to last minute good ideas / script changes before a shot is taken. |
6 |
Ensure that health and safety is not
compromised in the interests of visual shots or continuity. |
7 |
Ensure that adequate rehearsal and/or planning
time are built into any schedule dependent on the degree of risk, numbers of
artistes / crew involved, location constraints etc. |
8 |
Ensure that he/she is personally competent in
risk assessment techniques. |
The First AD has the day-to-day task of controlling the set. He/she is delegated the tasks as set by the
Director and will, in the main, have responsibility for the filming conditions
and act as Safety Coordinator on set.
1 |
Liaise closely with the Location Manager to
ensure the chosen locations are safe for the purpose of work. |
2 |
Give full consideration to health and safety
when deciding how each shot is to be set up and recorded. |
3 |
Be fully aware of the Health and Safety Production Policy, the content of the Production
Health and Safety Plan and production related risk assessments. |
4 |
Read and implement information sheets / risk
control procedures that are presented by the Company Safety Advisor and
contractors. |
5 |
Consult with the Company Safety Advisor in
conjunction with the Production Manager and/or Line Producer about the
production risk assessments that have been prepared in order to contribute
his/her personal professional expertise, experience and knowledge. |
6 |
Consider advice and information given by the
Special Effects Supervisor and any other competent individuals (including
stunt personnel etc) and ensure that the set is controlled in a manner that
adheres to the Health and Safety Policy and risk
assessments. |
7 |
Not knowingly instruct any person to work in a
manner that incurs unacceptable danger and, if in any doubt, report the
matter to the Producer/ Production Manager and/or Line Producer. |
8 |
Ensure adequate health and safety briefings
have taken place including audiences, general public, crew at location and
studio venues, artistes, extras etc. as applicable. |
9 |
Ensure that the shooting schedule has addressed
all relevant health and safety issues, and that planning and rehearsal time
to meet the degree of risk involved has been given full consideration. |
10 |
Liaise with the Producer/Production Manager
and/or Line Producer to ensure all contractors are approved as competent, and
that the necessary contractor health and safety documentation and risk
assessments have been completed and approved, and that they are familiar with
the content of the risk assessments before any activity commences on set. |
11 |
Monitor health and safety during filming. |
The primary safety role of the Production Designer
(Principle Designer / Designer) is to ensure the set design and props meet with
current Health and Safety Legislation (including Construction & Design
Management Regulations), British Safety Standards and Fire Prevention
guidelines.
The
Principal Designer’s duties apply regardless of the contractual arrangements
for the appointment of other designers and whether or not the project is
notifiable to the Health and Safety Executive (HSE). If the principal designer
appoints other designers, the principal designer is responsible for ensuring
that they have the relevant skills, knowledge and experience to deliver their
work.
1 |
The
Principal Designer’s role is to plan, manage and monitor the pre-construction
phase, to co-ordinate health and safety. The pre-construction phase is
defined as any period during which design or preparatory work is carried out
for a project, which may continue during construction. |
2 |
The
Principal Designer must: •
assist the client in identifying,
obtaining and collating the pre-construction information •
provide pre-construction information
to designers, the principal contractor and contractors •
ensure that designers comply with
their duties and co-operate with each other •
liaise with the principal contractor
for the duration of the appointment •
prepare the health and safety file |
3 |
The Principle Designer / Designer must •
understand and be aware of significant
risks that workers and users can be exposed to, and how these can arise from
their design decisions •
have the right skills, knowledge, and
experience, and be adequately resourced to address the health and safety
issues likely to be involved in the design •
check that clients are aware of their
duties •
co-operate with others who have
responsibilities, in particular the principal designer •
take into account the general
principles of prevention when carrying out their design work •
provide information about the risks
arising from their design •
co-ordinate their work with that of
others in order to improve the way in which risks are managed and controlled |
4 |
Complete a suitable and sufficient design risk
assessment that is approved by the Safety Advisor and forwarded to the
appropriate persons. |
5 |
Ensure the Art Director is in compliance with
Safety Legislation and understands his/her safety role and responsibilities. |
6 |
Give particular emphasis to any “period” set
dressing, furniture, upholstery, carpets etc. in terms of the fire-retardant
properties and toxic smoke effect. Where appropriate, communication is to
take place with the Safety Advisor. |
7 |
Ensure that all chemicals, props, set dressing,
special effect etc. which has a requirement under the Control of Substances
Hazardous to Health Regulations are compliant, and that risk information is
supplied. |
8 |
Ensure the relevant personnel at the
studio/venue have effective communication with the Safety Advisor and the Producer/Line
Producer |
The Floor Manager will, in the main, have responsibility for studio
recording conditions and act as Safety Coordinator on the studio floor,
including carrying out an audience safety briefing. He/she must report any
concerns immediately to the Producer or Production Manager and/or Line
Producer. It is vital that he/she has a good knowledge of the studio emergency
procedures and means of escape and can brief the crew accordingly.
1 |
Ensure they have effective communication with
the Safety Advisor and other relevant persons |
2 |
Ensure that designated escape routes are kept
clear at all times. |
3 |
Ensure that fire exits and fire points remain accessible
at all times. |
4 |
Ensure that fire exit signs are visible and
illuminated. |
5 |
Ensure that nothing obstructs the operation of
fire shutters. |
6 |
Ensure that all threshold doors are closed. |
7 |
Ensure that no cables are placed on the floor
directly in front of audience access doors. |
8 |
Ensure that studio stipulations regarding the
drinking of water from cups or bottles on the studio floor are respected and
adhered to. |
9 |
Ensure that the audience receives a health and
safety briefing prior to recording. |
There are a number of
important areas to identify, in terms of health and safety responsibilities,
for the Audience Coordinator. The points below relate to staff Audience Coordinators
only. Any 3rd party Audience Support Services that are engaged for a
production must be approved in line with competent contractor assessment
procedures.
1 |
Ensure that all audiences have been given a
full and informative health and safety briefing by either the Floor Manager
or Artiste. This briefing will include
emergency evacuation, medical assistance, overhead cranes, cables, smoking
etc. |
2 |
Ensure that there has been full communication
with the venue to ensure the health, safety and welfare of the audience. This communication should begin as early as
is practicable through a studio visit and attendance at production meetings,
and should be followed up by correspondence confirming all arrangements. |
3 |
Ensure that there is adequate medical back up
whenever audiences are required in the studio. |
4 |
Ensure that all Audience Stewards (Ushers) are
conspicuously dressed so that they can be easily recognised by members of the
audience e.g. wearing a tabard, coloured armband etc. (Although most venues now supply stewards
as part of the hire charge, this does not delegate our health and safety
responsibilities for audience safety). |
5 |
Ensure that there is an adequate ratio of
Audience Stewards (ushers) to meet with the demands of the audience (see risk
assessment). Consideration must be
given to the requirements of the elderly, persons with special needs,
children etc. This should be discussed
at the production-planning meeting and should form part of the generic
production risk assessment. |
6 |
Ensure that full consideration has been given
to emergency procedures in respect of fire evacuation exits, assembly points,
clearance of fire lanes, audience seating, welfare and wellbeing including
provision for disabled persons etc. |
7 |
Regularly monitor the audience during the
production to ensure that all rules regarding eating, drinking, no smoking
rule, leaving of coats etc. are being adhered to. |
In health and safety terms the Production Gaffer
is a vital Head of Department within the production crew. Gaffers must be up to date with their
responsibilities and knowledge, and have sufficient experience in either
location and/or studio environments as appropriate. This will require evidence of competence,
knowledge and experience.
1 |
Ensure the safe installation of all electrical
wiring including lighting circuits. |
2 |
Ensure the inspection and testing of all
portable equipment brought onto the production by contractors, hire companies
and crew has been carried out. |
3 |
Supervise the installation and use of all
Residual Current Devices (RCD) used within the production, and in particular
to ensure that these devices are operating within their designed parameters
e.g. 30-millisecond cut out. |
4 |
Ensure contractors, e.g. Special Effects
Supervisors, Stunt Co-ordinators, lighting, sound are utilising safe systems
of work (isolation of supply and insulation of equipment, tools etc.) |
5 |
Ensure where applicable that the most up to
date edition of the Institute of Engineering and Technology Electrical
Regulations, relevant Current British Standards e.g. BS 7909 and Guidelines
is being referred to for safe installation and working practices. |
6 |
Ensure when working in a public place that the
safety of the public is paramount. All
cables must be ‘safe by position’ so that no equipment is left exposed in
such a manner that it can be tampered with. Particular care must be taken
when working in the vicinity of children or those with special needs. |
7 |
Ensure that all stages, towers and rostra that
require electrical feeds are earth bonded to protect all persons using
electrical equipment from shocks. |
8 |
Liaise with venues/studio management/owners of
domestic premises used as locations to ensure that the correct supply of
electricity is available and to establish the maximum load capacity. This
will reduce the risk of sudden power failure. The load bearing capacity of
lighting grids should also be verified. |
9 |
Ensure all portable and vehicle generators are
being used in the appropriate manner, have all safety devices, RCD, ECB in
place and are working to the required standard of efficiency. |
10 |
Supply lighting risk assessments for approval
by the Safety Advisor. |
11 |
If any lighting equipment is supplied by the
Gaffer, CO2, fire extinguishers must also be supplied and AVD
extinguisher for battery operated equipment. |
12 |
Monitor lighting systems to ensure safety bonds
are in use, lighting equipment has been PAT tested and the load bearing
capacity of the lighting grids are not exceeded. |
Everyone
at work must take reasonable care for their own health and safety and that of
others affected by what they do or do not do.
1 |
Co-operate with instruction to ensure that safe
and healthy working practices and workplace are maintained. |
2 |
Report promptly to their direct supervisor and
the Safety Advisor, as appropriate, any hazardous situation, defect, accident
or near miss. |
3 |
Make full and proper use of any protective
equipment or any other equipment with a health and safety function, and keep
such equipment in good order. |
4 |
Make proper use of the washing facilities and
eating and drinking facilities provided so as to ensure high standards of
personal hygiene where hazardous substances put personnel at risk. |
5 |
Act responsibly at all times. |
6 |
Co-operate with Company efforts the
implementation and observation of all statutory requirements placed upon it. |
7 |
Observe the duty not to misuse or interfere
with anything provided in the interests of health and safety. |
8 |
Individual employees are responsible for
co-operating with management to meet the requirements of these
arrangements. They must swiftly bring
to their immediate manager's attention any weaknesses in these arrangements
so that additional control action can be implemented. |
1 |
To take all reasonably practicable steps to
ensure that they themselves are not put at risk, and that others who may be
affected by their actions are likewise not put at risk. |
2 |
With respect to the legal regulations that
require employers to protect their employees from risk, the same types of
regulations apply to the self-employed, requiring them to protect themselves
and others. These legal duties apply
whether or not people accept and choose to comply with this policy. |
3 |
To make proper consideration of health and
safety before embarking upon any work, and will take reasonable care for
their own health and safety and that of others at all times. |
4 |
Not to intentionally or recklessly interfere
with anything provided in the interests of health and safety. |
5 |
Adhere to specific legal requirements, such as
assessing and adequately controlling risks to health before work commences. |
6 |
To give information about the health and safety
aspects of their work to any person who might be affected by that work. |
1 |
Have their own health and safety policy.
However, for those companies who employ fewer than 5 it is acknowledged that
this policy does not have to be written or recorded. Contractors however
must, as Employers, keep to the “spirit and intention” of a policy and still
have a legal duty to comply with all Health and Safety legislation as set out
in the policy statement of this document. |
2 |
Contractors, as Employers, must also assess and
control any risks they create, and to inform all the other Companies with
whom they share the work place what control measures they are adopting to
minimise the risk of injury to other personnel. These assessments must be
recorded if the Contractor employs more than 5 Employees. |
3 |
To inform their Employees about risks to which
they might be exposed when sharing the work place with them before work
activities commence. |
4 |
Use their own tools and equipment (where
practical) that are fit for their intended purpose and used in a safe manner. |
5 |
To assess the competency of and manage sub-contractors
under their control. |
6 |
To monitor so far as is reasonably practicable
the work activities of both their own employees and those sub- contractors
under their control and remain generally aware of their health and safety
performance. |
7 |
To report accidents incidents and near misses
to the Company in writing on an Accident Report Form. |
8 |
To put into place supervision and monitoring
arrangements for work carried out. |
9 |
Principle
Contractor Responsibilities Principle
Contractors plan, manage, monitor and coordinate health and safety in the
construction phase of a project. This includes:
Ensure:
|
3.0
H&S Structure chart
* Note, the number and variety of roles will vary
from production to production
The arrangements below are supported by
guidelines
4.1 Accident, Near Miss Investigation & RIDDOR Reporting
An accident is an unplanned event leading to ill
health or injury.
All reports are confidential
and the Open Mike Productions Ltd GDPR and the Privacy Policy apply. This
includes injuries received by members of
the public, visitors and employees.
All otherwise
unrecognised hazards, sometimes illustrated by “near misses” and damage, will
be similarly reported to the office.
Accidents or incidents no
matter how minor are to be reported as soon as possible in writing to the Head
of Production and Producer (production) or the Office Manager (for office
related accidents and incidents), by phone or by email and then recorded in
writing on an Accident Report Form (HSE Accident Book BI 510 2018 GDPR
compliant Edition) and the Form removed and sent to the office. The Producer,
Head of Production, Office Manager as appropriate will notify the Safety
Advisor as appropriate.
Following report
accidents incidents and damage to property plant and equipment and
investigation will be made to by the Producer, Head of Production, Office
Manager, who obtain assistance from the Safety Advisor as appropriate. The
objective of accident investigation is to establish the underlying root causes
and to identify actions that should prevent or significantly reduce the risk of
a recurrence. Senior Managers shall
become actively involved in the investigation of serious or high-profile
accidents.
The Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations (RIDDOR)
RIDDOR places a
requirement on the ‘Responsible Person’ to report certain serious workplace
accidents, occupational diseases and specified dangerous occurrences to the
Enforcement Authority.
Responsible Person
Employee at Work –
Employer to make the report
Contractor at Work –
Employer to make the report
Self Employed Working
in Premises Other than own Home – Person in Control of Premises
Self Employed Working
at Home – Self- Employed Person
Self Employed Agency
Worker – Host Employer
Agency Worker – Agency
Worker Employer
Gas Related Incidents –
Gas Safe Registered Engineer
School Pupil Work
Experience – School
RIDDOR Reporting
Fatal and Specified injuries only are to be reported by phone
by the Safety Advisor by calling the
Incident Contact Centre on 0345 300 9923 (opening hours Monday to Friday 8.30
am to 5 pm)
·
Fatal
injuries - (Call police and ambulance first on 999)
·
Specified
Injuries - as listed
below:
·
Over 7 Day Injuries
Over-seven-day
injuries to workers This is where an employee, or self-employed person, is away
from work or unable to perform their normal work duties for more than seven
consecutive days (not counting the day of the accident).
·
Injuries to Non-Workers (Public)
Work-related
accidents involving members of the public or people who are not at work must be
reported if a person is injured, and is taken from the scene of the accident to
hospital for treatment to that injury. There is no requirement to establish
what hospital treatment was actually provided, and no need to report incidents
where people are taken to hospital purely as a precaution when no injury is
apparent. If the accident occurred at a hospital, the report only needs to be
made if the injury is a ‘specified injury’
·
Reportable Occupational Diseases
Employers
and self-employed people must report diagnoses of certain occupational
diseases, where these are likely to have been caused or made worse by their
work.
o
Carpal
tunnel syndrome
o
Severe
cramp of the hand or forearm
o
Tendonitis
or tenosynovitis of the hand or forearm
o
Occupational
dermatitis
o
Hand-arm
vibration syndrome
o
Occupational
asthma
o
Any
occupational cancer
o
Any
disease attributed to occupational exposure to a biological agent
·
Dangerous
Occurrence - including:
.
· Exemptions
– Road Traffic Accidents
Road
traffic accidents unless the accident involved death or injuries that result
from
Under the RIDDOR
Regulations the company is required to keep a record of incidents, dangerous occurrence,
disease, 7+ day injury for inspection by visiting officers. The record made on the Accident Form (book)
will be sufficient.
It is the delegated responsibility
of the Head of Production and the Office Manager on behalf of the Managing
Director to develop and install the safety management system, using the Safety Advisor
as the company’s source of health and safety advice support guidance and
assistance.
The
H&S requirements come from a number of main areas:
·
instruction
and information from the Head of Production
·
information
guidance and instruction received from the Safety Advisor.
·
strategic
objectives that need to be implemented as they relate to health and safety
·
regulatory
and other external requirements
·
sector
and industry associations and periodicals
·
health
and safety hazards within company control/identified by others as affecting
work activity
The
H&S requirements are identified by:
·
regular
H&S inspections monitoring and audits
·
risk
assessments
·
legislation
·
information
and instruction received internally/externally
It is the
responsibility of the Producer to develop install and monitor a Production
Plan. The Production Plan Checklist (See Annex 1) has been developed to assist
with this.
The H&S Production planning
and resource requirements are identified by:
· The Production Plan Checklist (See Annex 1)
· Information for Commissioners
· The script / treatments and feedback from the Safety
Advisor
· Tech recces
· Competency of crew and people involved in the
production
· Specialist input
· Risk Assessments
· Emergency response requirements
· Legislation
· Monitoring inspections and site visits
Supervisory
managers are responsible for the provision of adequate information to
employees. If employees are concerned that the information they receive is
inadequate to maintain their own and others safety, it is their duty to inform
their supervisory manager accordingly. Similarly, employees are expected to
take reasonable steps to familiarise themselves with published information and
to take notice of it.
Confidential
information to be communication is managed and retained through the Open Mike Productions
GDPR and Privacy Policy.
Information
relating to health, safety and the environment is conveyed to employees and
others who may be affected, in one or more of the following ways:
·
Information
within call sheets
·
risk
assessments
·
email
to individuals
·
safety
briefings
·
notices
on notice boards
·
signage
·
access
to guidelines
·
distribution
of newsletters and reports
Emergency Communication
The company recognises
the need to communicate with its fluctuating workforce 24/7 in event of emergency.
In an emergency situation the following methods will be utilised by the company
to keep people informed.
Competence is generally accepted
as the ability to apply practically a mix of knowledge, skills, experience or
other qualities to a particular task. An individual should be sufficiently
competent to not only carry out the routine task, but to be able to cope with
unexpected changes and/or situations that may arise.
It is
not appropriate just to rely on the assumption that someone is capable of
carrying out a task because it is perceived to be just 'common sense'.
The company
recognises that it is duty bound to determine the levels of competence held by
making reasonable enquiries of individuals.
This may
take the form of :
Competent Health and Safety
Advisor
The
Company recognises its obligation under The Management of Health and Safety at
Work Regulations to offer access to competent health and safety assistance to
help with compliance of relevant statutory provisions. A professional company
has been appointed and the Health and Safety Practitioners hold full Chartered
membership of the Institution of Occupational Safety and Health (CMIOSH).
To comply with the law, the
workforce including senior executives, crew, contractors etc. need to have the
skills, knowledge and experience to carry out their duties safely.
Capabilities, of people are taken
into account and assessed by the Head of Production and the Producers as
necessary and where necessary updated to ensure the demands of the job do not
exceed their ability of individuals to do the work without risk to themselves
or others.
Everyone requires’ adequate
health and safety training. Training helps people gain the skills and
knowledge, and ultimately the competence, to carry out their work safely and
without risk to their health.
The company recognises training
isn’t just about formal ‘classroom’ courses – and is delivered in a number of
ways:
· Informal ‘on the job’ training
· Written instructions
· Online information
· Simply telling someone what to do
All staff
will receive induction training upon recruitment. Where appropriate members of staff will
receive training and instruction in some or all of the following categories:
· This
Health and Safety Policy
· Fire and
Emergency Evacuation Arrangements
· Risk
Assessment Control Methods
· Accident
and Investigation Reporting Procedures
· First Aid
The Head of Production and
Producers will identify production crew capability and training skill and
knowledge as part of contractor management arrangements and by using a variety
of sources and professional trade body organisations for example:
*Passport training is
valid for 5 years
Information
on all training courses attended and job training must be given to the Head of
Production and / or Producers who will keep and retain records and certificates
digitally on the server in the Health and Safety file.
Cooperation
Topics
of general concern wherever a workplace is shared e.g. company office premises,
studio, location etc. that would require cooperation and cooperation with other
employers and self-employed people would include:
Consultation
At present and due to the current size of the
company, consultation with
employees is achieved by inclusion in management and team meetings and on a
one-to-one basis.
In the anticipation of growth and expansion of the
company and where the need arises a more formalised committee will be
established.
Employees who refuse to co-operate with safety management may become
subject to the escalating process of verbal and written warnings. Such action might be triggered by, for
instance, refusal to follow safe operating procedures, refusal to wear personal
protective equipment, refusal to conduct risk assessments, etc.
Similar action may be
taken against staff who act with a significant lack of care for the safety of
others or themselves.
Extreme cases, such as
dangerous behaviour, transparently inadequate risk assessment, ordering others
to act in a dangerous fashion, etc, may even lead to dismissal.
The Open Mike Productions Ltd GDPR Policy and the Privacy Policy identifies
the arrangements in place for document and data management and communicated to
staff as part of Induction.
Open Mike Productions
Ltd use the HSE BI 501 2018 Edition GDPR compliant version to record
accidents. RIDDOR reports are made
through the HSE website and comply with a formal document request under the
Health and Safety at Work Act.
Accident investigation
reports are likely to include personal data and consideration is given if data
can be removed before any report is circulated or provided to the insurer. The
reports are disseminated with care and recipients should be reminded to treat
it appropriately and destroy it when no longer required.
The table below is a
non-exhaustive list of suggested retention periods for common types of personal
data held as it relates to occupational health and safety. Although personal
data may be held for longer periods, sufficient justification for doing so
(such as an ongoing criminal prosecution) is required.
Record Type |
Suggested Retention Period |
Exceptions |
Sickness records |
Longer term or
recurring absences relating to a specific condition: Four years from end of
employment |
|
Annual appraisal,
assessment or training records |
Three years from date
of appraisal / assessment / training or one year from end of employment |
This is assuming that
appraisals/assessments do not contain any details of training/skills
requirements that are mandatory and/or need to be kept longer. |
Records relating to
disciplinary matters |
One year from end of
employment |
|
Records relating to
accidents or injury at work |
Four years from end
of employment |
|
Death benefit
nomination and revocation forms |
During employment or
up to seven years after payment of benefit |
|
Emails |
Appropriate retention
policy for emails to be discussed with input from IT, Information Security,
Risk/Compliance as well as HR |
This will involve
commercial as well as legal considerations, depending on the nature of your
business. We would recommend that specific advice be sought in relation to
email retention |
Accident books |
Three years from the
last date of entry |
|
Records relating to
medical information, including mental health, weight or allergies |
Appropriate retention
period will depend on the information required to ensure the health and
safety of employees. Health Information that is excessive, irrelevant or out
of date should not be retained |
Medical records
complied by a doctor or nurse are confidential and should not be disclosed
without consent of the individual, information on fitness to work may be
disclosed |
Health records |
40 years from the
date of last entry |
|
Where it improves general or individual health without undue imposition
on the individual, appropriate programmes of health surveillance will be instituted
or in the event of serious exposure e.g. asbestos that requires a program of
health surveillance to be initiated.
Health checks will be managed by external consultants. These consultants will report to the Managing
Director. The consultants will only provide information on identifiable
individuals where each individual has provided written consent.
Individual information
on fitness to participate is also determined as part of production planning.
Employer Liability Insurance certificates are to be
displayed in the office and sub production offices where these have been set
up, and will be retained for 40 years.
The Producer will ensure that insurance policies
have been set in place to provide the required cover for Employer’s liability,
Occupier’s liability, Motor Vehicles, Fire and Theft and Travel for
productions.
Commercial protection (i.e. Producer’s indemnity,
film footage insurance etc.) should also be considered.
Regular
checks are made to ensure the company is managing risks and identify ways to
make improvements and give early warning of difficulties.
The
various active monitoring activities include:
The
various reactive monitoring activities include:
Safety arrangements are reviewed to confirm this
health and safety policy is current and valid and the arrangements for managing
safety and risk assessments are effective, in event of change or if new
information comes to light. This
achieved through written notification to and/or meetings e.g. Production
de-briefing and/or conversations held between any of the following as necessary:
·
Managing
Director
·
The
Head of Production
·
Producer
·
Line
Producers / Production Managers
·
Office
Manager
·
The
Safety Advisor
Risk Assessments will
be carried out by the Producer using the Risk Assessment Guideline (Annex 2),
the Safety Advisor, or by other competent person/s.
Anyone who is not competent
(to undertake whatever task) will be adequately supervised until such time as
they become competent.
The following
individuals, tasks and or situations have been identified as requiring a higher
level of supervision than normal:
·
New
workers / those who are learning (an old hand may be new to a task or
situation).
·
As
determined by a relevant risk assessment.
·
Lone
Workers.
·
Pregnant
Workers and Nursing Mothers.
·
Children
·
Young
Persons.
·
Individuals
who have been involved in an accident / incident.
·
Disabled
workers.
·
Individuals
returning from a long sickness absence
Risk control measures are supplemented with
guidelines where relevant and sourced from e.g.
·
Trade and Professional Organisations
·
Local Authorities
·
The Safety Advisor
·
Regulatory Bodies
Whilst there is not a ban on alcohol being brought
onto the premises, the Company maintains the right to ensure that no staff
member may be allowed to work, or remain at work, if they appear to be under
the influence of any alcohol. No person required to be operating any work
equipment may do so if they have consumed alcohol 10 hours or less prior to
commencement of work.
Those driving on company business must not drive
after having consumed any alcohol.
Employees with specific alcohol related problems
are encouraged to notify the Managing Director in confidence to access
counselling and support.
5.2 Animals
Producer will seek advice and instruction on the
arrangements and controls necessary from the Safety Advisor and align to the
current standards guidelines such as:
·
Guidelines for the Welfare of Performing Animals
– RSPCA (who also provide an animal welfare advisory service tailored to
specific productions, including script review, animal welfare risk assessments
and ongoing on-set attendance T 0300 123 8787)
·
PAWSI
Code Guidelines
·
Local Authority Animal Welfare Charters and
Guidelines for Animals at Events – Check with the Film Office
Licences and Registration Certificates
·
CITES Article 10 Certificates for Birds (Safety Advisor will
advise) - CITES, which stands for the
‘Convention on International Trade in Endangered Species of Wild Fauna and
Flora’ is a treaty that prevents wildlife from exploitation, and many exotic
and domestic animals are listed here.
https://www.cites.org/eng/disc/species.php The Producer needs to confirm that the supplier of animals has found out
whether the species is on the CITES treaty and if they are that the relevant
paper work has been completed. – i.e. CITES appendix 1 animals are
micro-chipped and have article 10 licences, which permits them to be used for
commercial purposes
·
Exotic animal kept in cage – Expert
Handler e.g. Pet Shop Licence
·
Special licences are required for Animal
Gatherings for cloven footed livestock transportation and movement
Prescribed
conditions must be attached to each licence, including general conditions and
relevant specific conditions. The general conditions cover:
·
Licence
display
·
Records
·
Use
number and type of animal
·
Staffing
·
Suitable
environment
·
Suitable
diet
·
Monitoring
of behaviour and training of animals
·
Animal
handling and interactions
·
Protection
from pain suffering injury and disease
·
Emergencies
The
relevant specific conditions vary from activity to activity, and further detail
such things as the particular records to be kept and the welfare requirements
for different types of animals.
Competency and Sourcing Animals
The Producer will ensure:
·
A safety briefing takes place
·
Hygiene levels maintained
·
The animal is trained to meet the production
requirements
·
The animal is accompanied and supplied by a
competent handler / known industry supplier or owner unless the risk is
negligible after discussion with the Safety Advisor.
·
Appropriate
first aid provision
·
Personal
protective equipment is supplied
·
Animal
welfare
The
Producer must ensure the animal is trained to meet the production requirements
and take hazards into account such as:
Risk Assessment and Insurance
In all cases the
handler / supplier/ trainer is required to provide a risk assessment for the
Producer to supplement the production risk assessment and have appropriate professional indemnity
insurance/ public liability insurance in case the animal were to cause harm to
anyone.
It
is vital that all the correct documentation is accounted
for, as some suppliers might only have one and not the other.
Buildings in the UK of a certain
age may contain some Asbestos Containing Material (ACM) in the fabric of the
building as a reinforcing fibre in many plastics, and as an
engineering product in applications such as boiler gaskets and brake linings.
When Asbestos is mixed into
concrete, bitumen, plastic the fibre and the materials are in good condition,
the risk is low risk because it is enclosed unless it is cut, broken, damaged,
sanded, exposed to extreme heat or explosion.
If
Asbestos, fibre is released, become airborne and inhaled as dust it can cause
Asbestosis, Lung Cancer and Mesothelioma.
Consequently,
there are strict legal controls over work with asbestos and in the UK the
manager of a building must survey the building and have an asbestos register
identifying type condition and whereabouts and a plan for managing and
monitoring its condition. Asbestos can be removed, enclosed and signs used to
indicate its whereabouts.
Although the legal duty does not apply to domestic
premises such as private houses, it does apply to the ‘common parts’ of
multi-occupancy domestic premises, such as purpose-built flats or houses that
are converted into flats. However legal duty would also apply if filming takes
place in a domestic dwelling.
Strict controls apply
to its removal and only licenced contractors are permitted to carry out this
task under carefully controlled conditions.
Any
suspected exposure to asbestos will be reported as an accident/incident and
investigated by the Safety Advisor. Exposure to asbestos is reportable under RIDDOR when a work
activity causes the accidental release or escape of asbestos fibres into the
air in a quantity sufficient to cause damage to the health of any person. Such
situations are likely to arise when work is carried out without suitable controls,
or where those controls fail.
Office
The Building Manager is
responsible for the management of asbestos and they along with the Office
Manager ensure that, as appropriate, contractors who are appointed are
provided with suitable information about the location and condition of asbestos
before they start work.
Staff will be advised of the whereabouts of
asbestos wherever known to be present, and what to do to avoid disturbing it as
part of Induction Training by the Office Manager. No member of staff may work
with asbestos.
Production
Before taking on a location, it should be
ascertained that the buildings to be occupied by the production was constructed
after 2000 or if not has an Asbestos Management Register. However, buildings
constructed after 2000 may have older buildings attached and it must be
ascertained that those areas must have had a survey carried out and are
included on the Register.
It is
assumed that all buildings pre 1980 has asbestos
content. The general condition of the building would be a guide to the risk.
The
following rules apply:
·
Obtain
information about the presence of asbestos from the building manager / owner
·
Obtain
a copy of Asbestos Register
·
Identify
work activity where disturbance of asbestos is likely – routing cables,
entering into roof voids, drilling into walls, accessing plant rooms, removing
fire doors
·
Plan
communicate coordinate and agree with the team work activity so disturbance of
asbestos is avoided – kicking, picking up turning over, removing asbestos tiles,
demolition, drilling into, leaning against ACM, or causing damage by vehicle movement
·
If there is asbestos on the location, there must be
an Assessment of the risk it presents to production staff given the work of the
production. Consult the Health and
Safety Adviser for advice.
·
If
the Assessment concludes the risks are too high, the location is not to be used
unless the Asbestos is dealt with (expensive and time consuming) or the work is
re-designed to reduce the risks.
·
Where
the risks are manageable, suitable and sufficient information and instruction
(written and verbal) must be given to everyone who needs to know. This will include labelling, plans, diagrams,
photographs, etc.
·
Should
an assessment identify the presence of asbestos in the building(s) then no
cable running or other ‘penetrative work may be undertaken in those areas where
asbestos is present.
Emergency Arrangements
·
Any
member of a production team accidentally exposed to asbestos should be offered
medical advice / reassurance from a Health Professional
Adequate arrangements are made for the welfare
and health and safety of audiences and any member of the public who may be
affected by a production. These arrangements include supervision, communication
systems, emergency procedures and protection from effects.
The Floor Manager will give a health and safety information
briefing to the audience as per the roles and responsibilities section in this
policy.
All catering contractors or home economists,
other than those only providing low risk light refreshments (tea, coffee, wine,
biscuits, crisps etc.) supplying the company will be safety-vetted and sourced
from the PACT Approved Contractor list in the first instance.
Any person involved with a production with a food
allergy is to be made known to the Producer and the Safety Advisor notified for
advice.
Where food is prepared as part of production for
consumption the Food Safety & Hygiene (England) Regulations will apply and
the production risk assessment will identify the risk controls. Registration
with the Local Authority as a Food Operator may be necessary and advice to be
sought by the Producer from the Safety Advisor at the pre-production planning
stage.
Art department staff responsible for heating
serve prop food for display use or consumption must be trained to a minimum of
Level 2 Food Hygiene. On line courses that are City and Guilds approved with
CDP points are acceptable.
The
Open Mike Child Protection Policy (as aligned to PACT Child Protection Policy
and the Production align child performance standards to ‘Examples of Best Practice – Child Performance and
Activities Licensing by Local Authorities in England – February 2015’) must
be referred to and implemented in all cases in
addition to the rules
below
Behaviour
- Whilst it is
important to reassure a child who may be nervous anxious stressed tired and is
reliant on guidance. The following is to be avoided and not permitted
·
Over
familiarity
·
Horseplay
·
Antisocial
behaviour and swearing (which may cause embarrassment or fear)
·
Smoking
in the presence of a child
·
Any
activity that involves the risk of psychological or physical harm
·
Working
beyond recommended timeframes
·
Unaccompanied
by an adult
·
Wandering
into areas that are unauthorised
·
Modesty
must not be compromised
·
Technical
terminology or jargon that can’t be understood
·
Exposed to
substances hazardous to health
·
Use or have
access to dangerous props and equipment
·
Working
with and operating dangerous machines and catering equipment.
·
Lifting
excessive weights
·
Handling
devices containing explosives – (including fireworks).
·
Cleaning
machinery in motion.
·
Working
with fierce or poisonous animals.
Reference should also be made to The British Psychology
Society best current practice; Psychology and Media Productions: Guidance for
Commissioners and Producers communications@bps.org.uk; tel 0116 252
9500
o
Disclosure – Those
placed immediately in charge of or have access to the child must have a current
disclosure and barring check carried out. A check from another employer is not
acceptable
o Occasionally young people may
disclose confidential information to a staff / crew that gives rise to concern
for their physical or emotional safety.
In such situations this must be notified to the Producer / Head of
Production in confidence.
Disqualification
- Employers are
required by law to protect children from harm and that any of their employees
are required, under by law, to declare that they are disqualified from working
with children.
o Environment - Where possible adults should avoid
being on their own in an isolated or closed environment with a child
o First Aid and Fire – Emergency fire and first
aid arrangements and emergency response must accommodate the needs of children
o Licence – A child performer’s licence to be obtained in advance
within the specified timeframe
o Mentor
- Those placed immediately in
charge of children should be competent in their work-role, mature in their
attitudes, and yet, at the same time, be at ease with them.
o Social
Media - Children may be
the subject of unwanted social media attention – cyber bullying, internet
grooming, bullying by peers and uncontrolled circulation of images or personal
data and this is to be controlled
o
Touch - There
may be occasions when there is a need to touch a young person (e.g. When
guiding them in carrying out a technical operation or action) but these should
be kept to a minimum.
o Travel - Ensure that there is a known
destination and check-in times with a third party in situations where a child
will be travelling alone with an adult during the production. It is a good idea to make available a mobile
phone (or equivalent) in such situations.
o
Welfare - Children
must have separate green room, changing, toilet facilities and access to a
supervised play area. Welfare arrangements must extend to food allergies
catering weather wardrobe and a lost child
This does not cover fire or explosive hazards.
Cleaning contractors
have been appointed by Open Mike Productions Ltd for office cleaning activities
as overseen by the Office Manager and low risk household products are used. The chemical storage cupboards
are to be kept locked. Where strong chemical is used with a warning label it an
assessment is carried out.
Before any activity involving significant exposure
to a substance hazardous to health begins, there must be a specific Assessment
of the risks and, where chemicals and exposure to substances are involved, a
trained assessor must undertake the assessment and levels of exposure will be
minimised.
A Substance Hazardous to Health may be a chemical
in a container with a warning label, or it may be:
If personal protective equipment is required, the
assessment must include a PPE assessment.
Any exposed person who develops symptoms that could
be due to the substance will withdraw from exposure and seek medical
advice. In the case of serious symptoms
(breathing difficulty, narcosis, etc) such advice will be sought without delay
and appropriate medical advice is sought.
A confined space is any enclosed area that is
restricted in terms of access and may be underground, dark or subject to
collapse, entrapment or oxygen deficiencies will be treated as a confined
space.
A Permit to Work will be secured before work
commences.
When working in confined spaces the Producer is
required to ensure a pre-entry risk assessment and testing for adequate oxygen
is carried out. In addition to a
suitable rescue plan, training for the persons working in the confined space and
a safe system of working for the activity should be implemented prior to entry.
The Construction Design and Management Regulations require ALL construction
projects including installation, build, dismantling, demolition to be planned and executed by competent
persons and with due regard for the health, safety and welfare of everyone
involved. The Safety Advisor will be called upon to give advice and guidance as
necessary e.g. make notification to the HSE, monitor the project on behalf of
the company etc.
Health and Safety Executive Notifiable Projects
Projects
that are “Notifiable” to the Health and Safety Executive (HSE) under
the Construction (Design Management) (CDM) Regulations 2015 are projects that
require more than 30 days and 20> people employed simultaneously at any
point in the project, or 500-person days of construction work.
Non Notifiable Projects
Where
the project is not “Notifiable” to the HSE, the work
including works undertaken in domestic dwelling such as the installation of a
kitchen, is still subject to the requirements of the CDM Regulations.
The
following rules apply to all projects whether notifiable or not.
Step 1
Step 2
Projects
involving more than one contractor (domestic or non-domestic):
·
Must
follow Step 1 plus:
·
A
principal designer and principal contractor must be appointed
·
A
health and safety file*
* The health and safety
file is a record of information which is required to inform persons who may be
involved in the future maintenance, repair, alteration or demolition / removal
of the structure of the key health and safety risks that will have to be
managed. Any alterations to the building
/ structure and its support systems will be recorded in the file.
Step 3
If work is scheduled to:
Client Responsibilities
Make
suitable arrangements for managing a project.
This
includes making sure:
Make
sure:
Project Designer Responsibilities
The
Principal Designer’s role is to plan, manage and monitor the pre-construction
phase, to co-ordinate health and safety. The pre-construction phase is defined
as any period during which design or preparatory work is carried out for a
project, which may continue during construction
The Principal Designer must:
•
assist the client (the company) in
identifying, obtaining and collating the pre-construction information
•
provide pre-construction information to
designers, the principal contractor and contractors
•
ensure that designers comply with their
duties and co-operate with each other
•
liaise with the principal contractor for
the duration of the appointment
•
prepare the health and safety file*
The
Principle Designer / Designer must:
•
understand and be aware of significant
risks that workers and users can be exposed to, and how these can arise from
their design decisions
•
have the right skills, knowledge, and
experience, and be adequately resourced to address the health and safety issues
likely to be involved in the design
•
check that clients are aware of their
duties
•
co-operate with others who have
responsibilities, in particular the principal designer
•
take into account the general principles
of prevention when carrying out their design work
•
provide information about the risks
arising from their design
•
co-ordinate their work with that of
others in order to improve the way in which risks are managed and controlled
Principle Contractor Responsibilities
Principle Contractors plan,
manage, monitor and coordinate health and safety in the construction phase of a
project. This includes:
Ensure:
5.10 Contractor Management
Building
managers, the Head of Production, the Producer, Office Manager (depending on who is responsible for the
appointment) ensure that only competent approved contractors carry out all
works on behalf of the company and in company occupied areas.
The
following rules apply to all contracted works:
· Being
clear about the work the contractor is expected to do and the standards of
competence required
· Clear
communication lines
· Pre
start communication, progress meetings supervision
and monitoring arrangements
· Areas
to discuss and agree prior to contactor works to include:
o
whereabouts
of asbestos or other hazardous materials/situations prior to work being carried
out where it exists
o
fire
and other emergency procedures
o
accident
reporting and first aid arrangements
o
parking,
access, security storage arrangements (even temporary)
o
toilet
and welfare facilities
· Allocation
of sufficient time and resources
· Stopping
work if there are serious safety concerns report accidents and incidents and
investigate
· All
works are subject to risk assessment
· Checking
people understand the risks if English is not the 1st language or in
event of disability
· The
communication of specific risks
· Equipment
and machinery is isolated
The Office Manager
appoints, evaluates and monitors office related contractor competency and
performance with the Safety Advisor giving assistance and input.
The Head of Production,
Producers will identify production crew capability and training skill and
knowledge as part of contractor management arrangements and by using a variety
of sources including the Safety Advisor and professional trade body
organisations
For Example:
Contractors will be
evaluated using the Safety Business Contractor Code of Practice as instructed
by the Head of Production or Producer as necessary or sourced directly from the
studio pre vetted approved supplier list.
Machinery will be safe when it is used. Dangerous
parts of machinery and danger zones will be identified and the risks associated
with its use assessed.
Dangerous machinery will not be used by any young
person or anyone not trained in its use.
A machine is dangerous if in the ordinary
course of human affairs, danger may reasonably be anticipated from its unfenced
use.
A dangerous part is any part that could
potentially cause injury to somebody acting in a way in which a human being may
be reasonably expected to act in circumstances that may be reasonably expected
to occur.
A danger zone is a volume of space around a
dangerous part in which it is likely that contact would be made with the
dangerous part.
In all cases any moving part of machinery will be
properly guarded so as to prevent ‘access’ by fingers or clothing. No guard is to be removed unless the
machinery has been isolated i.e. disconnected from the electrical supply.
All persons using machinery must be fully trained in
its use, the guards, the emergency stop buttons and any personal protective
clothing and equipment that should be used.
The company is
committed to not discriminating against visually, aurally, mentally or
physically impaired persons if they are capable of doing the job.
All areas of work including locations, studios,
offices etc. will have reasonable provision made for mobility-impaired persons
(staff, visitors, audiences etc.) to enjoy adequate access. ‘Reasonable adjustments’ will be made to premises
and systems to allow persons with disabilities to work and visit with undue
discrimination under the Equalities Act 2010.
The Safety Advisor will provide guidance on
hazards risks adjustments and control measures to accommodate people with
disabilities for production and the workplace.
The Office Manager will carry out Display Screen Risk
Assessments and keep them under review in event of change for people who use
display screens as part of their work activity and when authorised to work from
home. Workstation set up and eye test entitlement will be included in the
induction training session.
The Safety Advisor will be contacted to carry out an
assessment for complex problems and where special input is required e.g. people
with health conditions, disability, pregnancy etc.
The Safety Advisor will investigate and make an
assessment any reports of discomfort where required. If the event of diagnosis attributed
to the work for the following conditions a RIDDOR report will be made by the
Safety Advisor to the Incident Contact Centre:
o
Carpal
tunnel syndrome
o
Severe
cramp of the hand or forearm
o
Tendonitis
or tenosynovitis of the hand or forearm
Driving of company vehicles on and off premises
constitutes a work activity and is subject to all relevant driving and health
and safety legislation. The production risk assessment will include an
assessment of driving vehicle and road related production and filming activity
where applicable and align with police guidelines.
Vehicles will be maintained to the appropriate
requirements of motoring legislation.
Special consideration will be given to ensure staff using their own
vehicles are fit for the purpose and have adequate business insurance.
The following rules apply to drivers driving on
behalf of the company:
·
Must be over 21
·
Carry a full driver’s license appropriate to the
vehicle
·
Hold appropriate business insurance
·
Only drive vehicles that are fit for purpose
·
Not use a mobile phone while driving
·
Wear a seat belt and instruct passengers to do so
·
Not eat smoke or drink whilst driving
·
Secure items that may pose a risk of injury in
event of collision
·
Drive whilst under the influence of alcohol or
illegal drugs
Drivers must inform the company in the event of
them being banned from driving and must not continue to drive company
vehicles. Drivers who have been banned
and do not inform the company and continue to drive company vehicles will be
subject to disciplinary action - possibly leading to dismissal - once the company
has been informed.
The Producer must notify the
Safety Advisor of any production activity where a drone is to be used in the UK
or abroad as legal and safety obligations apply Civil Aviation Authority (CAA),
Police, Local Authority, Land Owner permissions.
A drone i.e. small unmanned aircraft is
defined as ‘any unmanned aircraft, other than a balloon or a kite, having a
mass of not more than 20 kg without its fuel but including any articles or
equipment installed in or attached to the aircraft at the commencement of its
flight’.
Drones can
be referred by many different names:
Drones
can crash and cause injury or damage such as:
·
Flying
into other aircraft or into people (injury to head, nose, black eye, cuts to
face, bumps, bruises, mild concussion); structures (buildings, pylons, lights, walls, roof,
windows), anything hanging (sever ropes, cables electrocution) and natural
features (cliffs and trees); vehicles
·
Flying
debris during landing, take off, hovering
Permissions Competency and Registration
Commercial drone flying
permissions and/or exemptions issued by the CAA are valid for up to 12 months
and are subject to an annual renewal.
This would apply for commercial operations if
flying:
·
At a height of more than
400 ft above the surface
Filming in Towns and Cities
This
will not be possible without having at least a standard permission from the CAA
which will allow some types of flights within congested areas.
Before
filming the Producer needs to ensure:
·
Permission
from the Civil Aviation Authority (CAA)
·
Permission
from the owner, manager or authority for the land from which the SUA will be
taking off and landing
·
Control
over the area you intend to use the SUA, including any persons, vessels or
vehicles in the area over which you intend to operate the aircraft.
Producers
will ensure in all cases where a drone is flown
·
A
drone risk assessment is carried out
·
SUA
Operator has current registration
·
The
Remote Pilot / SUA Operator is competent and holds Standard Permission (dated
within last 12 months)
·
Drone
insurance is in place including Public Liability cover of at
least Ł5m will be required. Under some circumstances this may need to be
increased.
·
If
the SUA Operator and/or Remote Pilot is operating without the relevant
registration and levels of competency they are not used
·
From
30th November 2019
o
The SUA Operator
has valid registration for the flight
o
The
registration is displayed clearly on the drone
Drones
weighing less than 250g do not require CAA registration. Applications for
registration from 1st October 2019
Standard Permission
This enables a person to conduct commercial
operations with a small unmanned aircraft (drone) and also permits operations
within a congested area. Potential operators are required to provide
evidence of pilot competence and an Operations Manual which details how the
flights will be conducted.
On
its own, the standard permission does not give the right to fly unhindered and
the Producer / Locations will still require permission from the owner, manager
or authority for the land from which the drone will be taking off and landing.
The conditions of the permission will also require that you 'have
control' over the area you intend to use the camera-drone, and this includes
any people or vehicles in the area over which you intend to fly the aircraft. The
minimum distances are stated on the permission.
A full closure of the road or area to be used will usually
need to be in place before the drone can be used.
Indoor Use
Flights inside buildings have
nothing to do with air navigation because they can have no effect on flights by
aircraft in the open air. As a result, flights within buildings or within
areas where there is no possibility for the unmanned aircraft to ‘escape’ into
the open air (such as a ‘closed’ netted structure are not subject to air navigation
legislation.
The Producer intending to operate
drones indoors should refer to the Safety Advisor for advice and incorporate
this into the production risk assessment.
Restrictions
The drone code www.dronesafe,uk
·
Drone must be flown in line of sight of the operator
·
The maximum altitude is 400 feet (120 meters)
·
Permission must be obtained from the owner of the take-off point
·
Keep right distance away from people and property
o
Flown within 150ft (50m) of structures, vehicles or people
o
Crowds and built up areas 500ft (150m) and don’t overfly
Airport and Airfield
Restrictions
From 13 March 2019 the UK the
following restrictions apply to airports and air fields:
·
The airfield’s
existing aerodrome traffic zone, which has a radius of either two or two and a
half nautical miles
·
Five kilometres by one kilometre zones starting from the
point known as the ‘threshold’ at the end of each of the airfield’s runways.
·
Both zones extend upwards to a height of 2,000 feet above the
airfield.
·
It is illegal
to fly any drone at any time within these restricted zones unless you have
permission from air traffic control at the airport or, if air traffic control
is not operational, from the airport itself.
Remote Pilot
Operates
the drone flight controls using manual remote control of the small unmanned
aircraft by manual use of remote controls. Monitors its course and intervenes
to change course by operating flight controls if a drone is flown
automatically.
·
Not
fly the drone unless they hold CAA
acknowledgement of competency which is valid for that flight at the time of the
flight – competency means training and practical flight test as the CAA may
require (airmanship, airspace, aviation law, good flying practice, practical
operation, privacy, data protection, safety, security and environmental
protection)
·
Develop basic procedures for conducting the
type of flights you want to do and set these out in an Operations Manual
·
If intended operation
requires an approval with greater privileges than in a Standard Permission, the
Pilot will also need to provide an Operating Safety Case to demonstrate that
the intended operation is appropriately safe.
·
From
30th November 2019 must
o Not fly a small unmanned aircraft
unless they are happy the SUA Operator holds valid CAA registration at the time
of the flight and registration number is displayed on the aircraft
SUA Operator
This
is the person who has the management of the drone.
· From 30th November
2019 must
o
Have
valid CAA registration when the drone is flown at the time of the flight
o
Display
the registration number clearly on the aircraft
Prohibited
substances are not permitted on company premises or workplaces. Any person
deemed to be under the influence of any such substance especially if their or
any other person’s health and safety could be adversely affected, will be
immediately suspended from work and instructed to leave the workplace.
Employees with specific drug related problems are
encouraged to notify the Head of Production in confidence to access counselling
and support.
Fixed
Electrical Wiring Installations – Office
All fixed electrical installations is subject to
inspection and testing at least every five years in accordance with the IET
Wiring Regulations and associated British Standards BS7671 or more often if
things change. The tests and inspection retaining test certification records
are retained by the Office Manager and making them available.
Damaged sockets, switches and floor mounted boxes
are to be reported for action.
Portable Electrical
Appliances
All portable appliances must be inspected prior
to use. Any hired equipment will need to
be tested and inspected by the hire company prior to issue, and the on location
Gaffer or other designated person will double check that equipment displays the
appropriate identification/test sticker.
All portable appliances must be tested regularly
by a competent person and records retained.
The regularity of testing will be decided by Risk Assessment.
All electrical equipment should be visually
inspected before use.
The Office Manager oversees PAT testing for the
offices occupied by Open Mike Productions Ltd and retains the register.
Fixed Electrical Wiring
Installation – Locations
All
equipment and circuits will be protected from short circuit or current
overload. All electrical equipment and
circuit(s) on location will be suitably tested and inspected as well as
protected from adverse weather conditions.
The risk assessment will consider abnormal conditions and the control
measures to be taken.
Copies of BS7671 Electrical Installation Certificate
for any fixed host power installation being used are to be held. The temporary
system should comply with BS 7909.
Facilities such as contractors’ OB trucks, make-up vehicle, catering,
toilet blocks, porta-cabins etc. with installed electrical systems must have a
valid periodic testing and inspection certificate issued by a competent
electrician every two years and retained for inspection. There must also be evidence of a regular
routine electrical check undertaken by a competent person every 12 months. The person responsible for the facilities –
e.g. supervisor, chef/driver, make-up artist etc., must have a basic knowledge
and understanding of the electrical system
New systems will not be made live until all
enclosures are complete. Any circuits
not in use should be locked off, the keys kept by a responsible person and not
energised until authorised by an appointed competent person.
Only a qualified
electrical engineer may repair, alter, maintain or adjust the fixed wiring.
Temporary
Installations
All temporary site distributions systems, new
permanent installations and extensions or alterations to an existing system –
no matter how small - should be inspected and tested on completion in line with
BS7909* - Code
of practice for temporary electrical systems for entertainment and related
purposes) and BS7671 -Requirements for Electrical
Installations. IET Wiring Regulations by competent persons.
*BS 7909
deals specifically with the setting-up and use of temporary electrical systems
in the entertainment industry. The
creation and removal of temporary electrical systems is required to happen
safely and rapidly.
Responsible Person
The
Producer will appoint a ‘Person Responsible’ who will manage and take
responsibility for the safe use of electricity on the production. This ‘person
responsible’ should have the knowledge, experience and competence to carry out
this duty for the temporary electrical systems of the complexity that will be
involved and attended a BS7909 training course and be up to date with current
IET edition of the Wiring Regulations (currently 18th Edition).
As part
of the requirements under BS7909 all temporary electrical systems over 6 kVA
must be certified by a competent person, confirming that the temporary system
is safely set up for use.
As a
minimum, there should be a completion certificate for temporary systems
connected to each source of supply. This will need to be completed and handed
over to the producer by the person deemed responsible and placed into the
production safety file or similar.
Arrangements will be put in place to deal with
instances of serious and imminent danger (fire, gas leaks, explosion) disclosed
by risk assessment. Where such a
procedure is the responsibility of someone other than the manager responsible
for the building or location, that person will liaise with the building/location
manager so that the impact on other occupants, and the arrangements with the
emergency services are fully considered.
Information for staff and others about emergency
procedures, including PEEPs where appropriate, will be particularly clear and
simple. Appropriate training or briefing
will be given, and this will usually involve a rehearsal of the procedure.
The Producer will make a assessment of the risks
of fatigue for the production and self-shooting Directors and will ensure that
every departmental head/ manager in control of activities involving a
significant risk of fatigue understands, assesses and controls those risks.
Fatigue depends upon the work being done. As well
as sheer physical effects – increased muscle pain, reduced immune function,
simple tiredness – fatigue affects mental resilience (increasing the risk of
stress) and in particular affects concentration. People who are tired will make
silly arithmetical mistakes, silly wiring errors, forget what they have just
done, not see mistakes etc., which is one thing in an office but quite another
when fixing explosives, lighting a set, checking continuity or allocating
cues. People who are fatigued also
become restricted in the range of their thinking, making poor quality one-dimensional
decisions. This is bad for business and dangerous in risk assessment.
Travelling time to and from work will be also taken
into consideration.
The
Regulatory (Fire Safety) Order places a duty on the ‘Responsible Person’ to
carry out a Fire Risk Assessment.
The
‘Responsible Person’ for the office has:
Fire
information notices have been posted respect of the:
·
fire
alarm for the site (e.g. a ringing
bell, siren, verbal shouts of “Fire Fire” etc.)
·
location
of the assembly point
·
fire
exit route signage
·
procedure
for calling the emergency services
·
names
of the fire wardens.
All
employees must be trained in fire awareness and the Emergency Plan as part of
induction training.
Routine
monitoring and inspection by Fire Wardens takes places and action taken to in
event of a shortfall.
Fire is risk assessed on a production by production
basis. Fire evacuation procedures will be established as part of pre-production
planning where there is a shared responsibility for fire prevention e.g.
studios, multiple occupancy buildings.
Lithium batteries are used
extensively and found in drones, mobile phones, notebooks, cameras, tools,
highbred electric vehicles, large generators, electric cars etc.
Electric vehicle collision,
dangerous use, overcharging and rapid charging e.g. camera batteries in hotel
rooms or overnight causing thermal runway (a cell rapidly releases its stored
energy) are the main cause of fire and electric shock. A fire involving Lithium
is very difficult to extinguish and the smoke generated is toxic isocyanate.
Lithium batteries must be
assessed as part of Fire Risk Assessment for the workplace and the production
risk assessment.
The following rules apply:
· Overcharging
and rapid charging is not permitted
· Mandatory
signage displayed in re-charging and storage areas
· Camera
batteries where in use including charging and storage areas must have an AVD
extinguisher
· Batteries
are to be sourced from approved suppliers not from the internet where standards
are unknown
· Fire
action and emergency to include battery fire
· Fire
Marshals training to include lithium batteries and this type of fire
5.20.4 Fire Wardens
Fire Wardens have responsibilities both to
prevent fire and in the event of a fire starting and will.
· become
familiar with fire zones, escape routes, fire point etc.
· ensure
that fire escapes free from obstruction and clearly identified
· monitor
the placement of fire extinguishers, carry out routine fire inspections and
take action as necessary
· check
their allocated zone and encourage all people to evacuate
· participate
in fire drill debriefings
· to
ensure that nobody re-enters the building for any reason where this duty has
been assigned
Open Mike Productions Ltd provides or ensures first aid provision of equipment, facilities and
personnel following an assessment of first aid needs appropriate to the
circumstances (hazards and risks) of each workplace and production support for
enabling first-aid to be rendered to staff if they are injured or become ill at
work. Line Producers take the lead on first aid
provision for Production and the Office Manager takes the lead on Offices
occupied by the company.
The first aid needs
assessment will take into account young
people, trainees, pregnant women, people with disabilities or particular health
problems, where known (e.g. asthma, diabetes, peanut allergy, epilepsy or a
history of heart disease and mental health). Non-employees into account and provision made as necessary depending on
the activity and circumstances e.g. visitors, an event attended by the public
etc.
First aid incidents are
to be reported to the First Aider and treatments recorded on the Accident
Report Form
Defibrillator Provision
Health and safety legislation does not require the company to
have an automated external defibrillator (AED) in the workplace. Where it has identified through
their needs assessment to provide an AED in the workplace, then the Provision
and Use of Workplace Equipment Regulations 1998 (PUWER) apply. For the purpose
of complying with PUWER in these situations, the company will provide
information and written instructions, for example from the AED’s manufacturer,
on how to use it. However, fuller training is likely to make the user more
confident and is now an integral part of the syllabus for FAW and EFAW courses.
Office
A fully stocked first
aid kit is supplied in the Open Mike Production Ltd office’s and the names of
the first aiders are displayed in a prominent place.
The first aid provision
and emergency response arrangement in place in the office and for production
must form part of the induction training and information communicated e.g. call
sheet, production risk assessment.
Training and Levels of Provision
Only people nominated
who are suitably qualified are permitted to administer first aid / emergency
response. The HSE identify different levels of first aid provision
Appointed Person (AP)
When an employer's first-aid needs assessment indicates that
a first-aider is unnecessary, the minimum requirement is to appoint a person to
take charge of first-aid arrangements. The roles of this appointed person
include looking after the first-aid equipment and facilities and calling the
emergency services when required. They can also provide emergency cover, within
their role and competence, where a first-aider is absent due to unforeseen
circumstances (annual leave does not count).
To fulfil their role, appointed persons do not need first-aid
training. However, emergency first-aid training courses are available.
Emergency First Aid at Work (EFAW)
and First Aid at Work (FAW)
For regulatory purposes, successfully completing an EFAW
training course will enable the student to act as a first-aider in the
workplace. The role of the appointed person remains and there continues to be
no regulatory requirement for such personnel to undertake first aid training.
However, employers can still send appointed persons on basic first aid training
such as on EFAW courses, in which case they would become first-aiders in
regulatory terms.
A
first-aider is someone who has done training appropriate to the level
identified in the needs assessment. This may be: first aid at work 3 day
training course (FAW); or 1 day emergency first aid at work (EFAW); or some
other first-aid training appropriate to the particular circumstances of the workplace.
Other First Aid
Training
First-aiders
with EFAW or FAW may be required to have additional training in
Training
can either be provided to existing FAW-qualified staff or additional staff can
be trained in paediatric first aid.
Production Medical Provision
The required medical
provision for a production will be indicated from the production, the SFX or
Stunt Coordinators, Animal Handler etc risk assessments, with the addition of
Ambulance cover being selected taking into account local authority response
times, remote locations and being a burden on local NHS resource. Currently Emergency First Aid at Work is a
workplace qualification and as such doesn’t encompass the treatment of minors e.g. paediatric first aid if
operating in a school.
First Aid and Health
Care Professionals appointed for production are to be suitably competent,
registered where necessary and trained. The Safety Advisor will give advice to
the Producer on competency levels as aligned to the Production Safety Group
guidelines for the following:
·
Community First Responder
·
ACA / PTS (Ambulance Care Assistant)
·
FPOS (First Person On Scene)
·
FREC (First Response Emergency Care 1-5)
·
ECA (Emergency Care Assistant)
·
Registered Nurse:
·
IHCD Ambulance Technician
·
HCPC Registered Paramedic
·
Firefighter Medic / Trauma carer
·
HART (Hazardous Area Response Team) Paramedic or
Technician
·
Paramedic
Practitioner
First Aid Kits
First
aid kits must be readily accessible and stock fit for intended purpose within
their best before date and the kit routinely inspected by a nominated staff
member or First Aider.
Kits
must not include tables or medication to treat illness with the exception of
asprin to treat a suspected heart attack. Aspirin should not be stored in the
kit but in a separate container.
Plasters
are routinely used and additional supply to supplement the first aid kit is
recommended
First
aid kit content may be supplemented with sterile disposable tweezers, scissors,
mouth guard, burn blot, foil blankets following first aid needs assessment.
For
those who travel long distances or are continuously mobile should carry a
personal first – aid box and issued with personal communicators/mobile phones.
Automated External
Defibrillators (AEDs)
The
Provision and Use of Workplace Equipment Regulations (PUWER) apply to AEDs
(maintenance inspection test battery fully charged etc.) where in use in the
workplace and supplied by the company following first aid needs assessment.
Information and written instruction from the manufacturer of the AED, on how to
use it must be given to First Aiders.
Filming
and carrying passengers (crew, presenter etc) in an aircraft is considered to
be commercial passenger flight and activity by the CAA in all cases including travelling
on a flight (scheduled / non-scheduled) flown by a Private Pilot. In all cases
the Safety Advisor must be contacted for advice
The Producer must check
the following documentation is in place
·
Air
Operator Certificate (authorises Public Transport by the pilot / operator)
·
Air
Worthiness Certificate (aircraft)
·
Pilot
commercial licence ( minimum 1500 hrs experience) and competency to undertake
the task
·
Public
and Passenger Liability Insurance
Other factors taken into consideration as a minimum:
·
Civil
Air Aviation (CAA) Regulations
·
Safety,
both on the ground and in flight
·
Ground
to air communications
·
Type
of aircraft involved, type of activity and environmental conditions
Health Restrictions
Seek
advice from the Safety Advisor
·
No member of staff should fly above 8,000 feet if
they cannot clear their Eustachian tubes (part of the inner ears)
·
Special restrictions apply for pregnant women
·
Special restrictions apply following a dive
Long Haul
Flights
When booking long-haul flights, the following
must be taken into account
·
Fatigue and time differences
·
Deep Vein Thrombosis
·
Transport to and from the airport (drivers)
·
Manual handling
·
Kit luggage – loss, damage
·
Insurance
Gas fittings and gas
flues wherever fitted in any workplace occupied by the company are subject to
annual gas safety checks on gas appliances and fittings are made once every 12
months by a Gas Safe Registered Engineer. Records for the last 2 years by the
Office Manager who oversees the annual gas boiler test.
Work on gas appliances
or fittings will only be carried out by a ‘Gas Safety Registered
Engineer’. The only exception is hot air
ballooning, or the use - on locations – of portable gas heaters.
Gas Safe Registered
Engineers will be sourced from the Gas Safe Register
https://www.gassaferegister.co.uk/find-an-engineer/
The Location Manager
will make such checks in advance of filming for locations.
5.24 Heights
The risks of any person falling from height, or
of objects falling onto people from height, will be eliminated or
controlled. The assessment of outdoor
work at height will include weather effects including windy conditions.
Where there is work at height the manager
responsible for the work will ensure arrangements are made to control the risk,
and prevent any person, tools, equipment or materials from falling. Specific fall arrest, restraining devices and
tool belts will be used.
When working on roofs, special consideration will
be given to the material and weight-bearing capacity of the roof. The risk assessment should take into account
advice from a competent person.
Although
the home working location is not under the direct control of an employer, the
company remains responsible for ensuring that measures are taken to reduce the
likelihood of an injury or ill health happening to a home worker (or even
damage to their property).
The
company must ensure that home-workers fulfil their health and safety duties
while working from home. It is expected that most, if not all homework, is
deemed to be ‘low risk’ and will involve using a computer.
It is expected that most, if not all homework, is
deemed to be ‘low risk’ and will involve using a computer.
Checks must also be made to ensure workers are
routinely monitored and are not isolated
Lifting operations will
only be carried out subject to risk assessment.
Recces will be carried out for all lifting
operations and should take into account factors such as ground and weather
conditions as well as the load, the way it is secured, the operator and rigging
activity.
The
operation and safety of camera cranes and jibs will be aligned to the
Association of Studio and Production Equipment Companies (ASPEC) Guidance in
the Provision and Safe Operation of Camera Cranes.
Operators carrying out lifting operations are to be trained
and competent to carry out their work tasks.
Producers will ask to see relevant CITB ID cards, BECTU Grips and Crane Technicians http://www.gripsbranch.org.uk/members.php
or check
membership and through examination inspection certificates for equipment.
A written scheme of thorough
examination will be followed for every item of lifting equipment. Each item will be examined at least every 12
months and, if used for lifting persons, at least every 6 months. The Safety
Advisor will give guidance.
Grids used for supporting lighting or flown scenery
will be risk assessed and controlled when work takes place. The risk of items and people falling is controlled
by
· Use and hire of studio
technicians
· Use of harnesses
affixed to anchorage points / lifting plant
· Working without
handrails and barriers prohibited
· Access to the grid
controlled to authorised persons only
· By not taking loose
items onto the grid
· Fitting safety bonds to
lighting and flown scenery to prevent falls.
· Safe working limits marked
on each part of the grid
· Weight of flown item
known and communicated in advance
· Provision of test
certificates for safety bonds
Working on location brings many more hazards than
studio productions. These hazards will
be identified and assessed during recces the production management e.g.
Location and appropriate measures taken prior to activity commencing on the
site.
Information about specific risks and hazards on the
location will be communicated to workers through call sheets and risk assessments.
See also Self Shooting Operators
The Supervisor of any person who works alone will
assess and, as necessary, control the risks involved in working alone. As a minimum, lone working control measures
will include a check-in procedure.
Some work may never be carried out alone – e.g.
work on live electrical systems, near water, at height, working with children
etc. Some people may not work alone –
for instance someone with moderate to severe epilepsy.
Whenever possible, significant manual handling
activities will be avoided. If this is not possible, tasks will be thoroughly
assessed by a competent person, and actions taken to reduce the risk of injury
as far as are reasonably practicable. This may be through making the load lighter,
splitting the load up to make it more manageable, using trollies or other
handling aids, arranging extra assistance, arranging parking close to the drop
off point etc.
Working at night requires the Producer to carry out
an additional assessment of all areas, with particular reference to darkness,
cold and fatigue.
Managers, in conjunction with the Company Safety Advisor, will identify
places or activities in which staff might be exposed above the Lower Exposure
Action Values (a daily or weekly personal noise dose of at least 80 dB (A) but
less than 85dB(A)) without taking any account of the use of hearing protection,
and will then ensure the noise risks are assessed and controlled. Noise assessments require particular
competence.
When exposed between the Lower and Upper Action Values,
people will be told about the risks and offered suitable and efficient personal
hearing protection, but they are not obliged to wear it.
When exposed above the Second Action Value (a daily
or weekly personal noise dose of 85 dB (A), steps will be taken to reduce
exposures below this value, preferably by eliminating the activity, or reducing
the noise level at source (e.g. turning down the volume), less preferably by,
e.g. controlling the duration of exposure, least preferably by providing
personal hearing protection.
When exposures remain above the Second Action Value
because they cannot be reduced or because reduction will take time, people
exposed will be provided with suitable and efficient personal hearing
protection, and they will wear it.
It will be noted that hearing protection only protects the user and then
only while it is being used.
The company will ensure:
·
Any such device will be safe for use in that
environment and switched off when not in use
·
The target temperature range is 19 to 23 degrees
Celsius and no less than 16
·
There is a sufficient supply of fresh air.
·
The offices, desks and other equipment are
cleaned at least once a week, and waste is removed every day.
·
The general lighting is adequate and minimises
glare.
·
Toilet and washing facilities are maintained in a
clean and fully equipped state.
·
Drinking water is readily available.
·
Sufficient working space to each individual is
sufficient to work and move around safely.
·
The background noise level is not so high as to
interfere with concentration.
·
There is safe storage of equipment and papers.
·
There is a sufficient level of security
·
Routine monitoring checks and inspections are
carried out
People working and travelling abroad working on
behalf of the company shall, so far as this is practicable, receive the same
level of health and safety protection as though they were working in the
UK.
A risk assessment will be made as part of the
pre-production planning stage by the Producer.
The following factors to consider apply to all
travel arrangements:
·
Effective health and travel insurance
·
Medical emergency and response – health problems
increasing risk
·
Fatigue
·
Coordinated check in times
·
Accommodation and transport
·
Kit luggage and equipment
·
Fixers who
have a good understanding of written and spoken English
·
Vaccination and disease prevention measures
·
Any travel-induced health problems identified
upon return
·
Special instruction
·
Weather
Travel to countries or areas where the FCO has
advised that UK citizens should leave/not attempt to visit must not be made.
In addition to risk assessment, some particularly
hazardous activities require a Permit to Work (PTW). A PTW is a formalised procedure to ensure
that essential steps have been implemented in the correct sequence and that
vital information has been given to key people.
A PTW does not in itself make work safe, but is a guide and spur to
increased observance by the people involved.
Permits to Work will be required for, among other
things:
·
Hot work within a building or on a location.
·
Work on live electrical systems/equipment.
·
The disablement of fire detection or alarm
systems.
A PTW may only be issued on a shift-by-shift
basis, and all PTW forms will be passed through the Safety Advisor in good time
before the work will begin.
Where risks cannot be sufficiently reduced by
other means, or where those other means cannot yet be implemented, staff (and
others as necessary) will be supplied with personal protective equipment (PPE).
PPE where issued must
·
Be fit for purpose
·
Suitable and fit the person
·
Subject to inspection maintenance and cleaning
·
Be used and worn correctly by the person
following instruction
When a woman declares that she is pregnant, or
when it becomes obvious that she is pregnant, the company will assess the risks of her work with the
assistance of the Safety Advisor. The
assessment will be kept under review as the pregnancy progresses.
A similar assessment will be made when a woman
who has recently given birth or is breast-feeding returns to work.
Special Effects teams may use such pneumatic /
compressed air systems equipment for their effects and the Producer should ask
to see the appropriate evidence for design safety inspection certification for
contractors’ pressure systems used either within the set design or production
where air pressures exceed 0.5 bar.
Location Manager will make checks to ensure legal
compliance for pressure boiler systems on location where fitted and likely to
be in use for the production.
It is the duty of suppliers to ensure items
supplied are safe and labelled as such. Items not delivered with evidence of a
test become the responsibility of the Production to inspect and test prior to
use.
Where an activity under the control of the
company might involve a risk of exposure to ionising radiation there will be an
assessment of the likelihood and potential scale of exposure. Such an assessment should be based on advice
from a Radiation Protection Advisor – either commissioned by the company or
employed by the organisation controlling the source of radiation.
Where any person receives a significant exposure
a written record of that exposure will be placed on the individual’s personal
file (if staff) and they will be given a copy of the record together with an
explanation of its significance.
Exposure to the sun will be identified in risk
assessments and appropriate measures taken to control the risks of excessive
sun exposure.
Exposures to radio-frequency radiation will be
kept below daily personal exposure levels and below short-term exposure
levels. Exposures above the limit will
be reported as ‘accidents’.
The use of display lasers will be supervised by a
competent person.
Communication lasers above Class I will be
clearly labelled. Fibre-optic links will
be so labelled and/or protected so that the risk of any person being exposed to
the beam is insignificant.
If any person’s unprotected eye is exposed – even
briefly – to the beam of a laser of Class 3B or higher, or is exposed to a
class 3A for more than a few seconds, that person will be examined by an ophthalmological
consultant within 48 hours.
Any member of staff who regularly works with
display lasers will be subjected to Health Surveillance.
Where a member of staff
is injured or made ill by their work and as a result is unable to perform their
normal duties for a period longer than one week, the Safety Advisor will be
contacted to assess and determine what efforts the company can and should make
to assist that person’s return to full fitness for work.
Special consideration to Health and Safety will be given when filming on
or near roads.
The Producer will need
to go through relevant channels with local authorities to gain permission to
shoot on a road. Full risk assessment
and control procedures will be carried out well in advance, with an emphasis on
crew visibility, good communication and signage.
The RIDDOR Regulations
do not apply to road traffic accidents but other injuries sustained such as
filming in the road, injury removing and placement of items into vehicles and
sustaining injury is reportable. All traffic incidents are to be notified to
the Safety Advisor.
Producers will satisfy
themselves of the competence of scaffolders to design and erect / strike
scaffolding by sourcing Riggers and Scaffold contractors from The Joint
Industry Grading Scheme www.jigs.org.uk
Scaffolding being used
for a period of time will be inspected on a regular basis by a competent
person, who should produce a written record.
Inspections should also be carried out after serious weather or any
incident that may affect the stability and strength of the scaffold.
Unauthorised persons can threaten the physical
and/or mental safety of our staff, contributors and guests; they can threaten
our equipment, and they can jeopardise our productions. Secondly, trespassers can endanger
themselves.
Effective arrangements are in place for the office
(controlled entry, receptionist, visitors with host etc) and the production
risk assessment will identify the location, studio security measures to control
unauthorised access, and ensure everyone understands the key emergency
procedures.
Arrangements for security will not significantly
compromise safety – for instance, by requiring three hands to open a door, or
by requiring excessive amounts of equipment to be carried at a single
time.
Responding to Security Incident:
Self-Operating
may involve a person working on their own (lone-op) or in a small team. If
working on their own then guidance on lone working should be followed in
addition to that for self-operated filming.
The self-op shoot can be planned or unplanned and this guidance should
support you for both eventualities. The Producer must always complete a risk
assessment for lone working and self op shoots, taking current Director UK
guidelines into account
Director
UK Self Operating Directors Guidelines
This
guidance is not appropriate for assignments in Hostile Environments.
What
can go wrong?
Responsibilities
·
It is the commissioners’ responsibility
to make sure that whoever they commission is competent to undertake the
assignment. Using this guidance, they should discuss with the production team
how risks will be managed.
·
It is the production team’s
responsibility to ensure there are suitable safety arrangements in place. This should involve:
o
checking that there are sufficient
resources (including time and personnel) to enable the control measures
described to be put in place
o
discussing concerns raised and taking
appropriate action to alleviate the risks
Is
self-op or lone-op appropriate?
The
decision whether to shoot traditionally or self-op should be largely influenced
by editorial/creative factors. The decision to employ lone-op however, involves
additional risks.
Lone-op
will not normally be appropriate in the following circumstances
Lone-op
may not be appropriate in the following circumstances:
Operational
controls
Once
it is determined that self-op is appropriate the following operational controls
(Do’s and Don’ts) should be considered as part of your risk assessment.
Do
Don’t
All workplaces
including vehicles used for company purposes are smoke free and no smoking
signage on display.
The company recognise
that are very few exemptions to the new Smoke-free Regulations, however, Part 2
Section 6 of the Smoke-free (Exemptions and Vehicles) Regulations 2007 for
England does refer specifically to actors/performers, stating:
“Performers
Where
the artistic integrity of a performance makes it appropriate for a person who
is taking part in that performance to smoke, that part of the premises in which
that person performs is not smoke-free in relation to that person during his
performance
In allowing actors/performers to smoke during a
performance in an otherwise smoke-free workplace, the following procedures will
be followed in addition to assessing and reviewing the fire precautions in
place for the set:
1. When
working in a location such as a domestic residence, or a workplace which is
normally subjected to the Smoke-free Regulations, and there is a need for
smoking “in-vision” to take place, the Location Manager explains the “Part 2
Section 6 Performer Exemption” to the homeowner or person in control of the
part of the premises being used and a written consent is obtained from them to
allow smoking within their property.
2. Only
the designated performer(s) shall be permitted to smoke.
3. Consent
should be obtained from the crew and any other persons who may be affected by
the smoke.
4. Care
shall be taken not to expose the crew, cast and others to second-hand smoke for
extended periods of time. Location Managers are required to ensure that there
is adequate, effective ventilation in place.
5. Areas
of the premises where smoking will take place will be agreed in advance. It is
only those areas which will be deemed a smoking area, and then only in relation
to the designated performer during his or her performance.
No exemption applies for Northern Ireland or
Wales.
When
an explosive or pyrotechnic effect is needed the Producer will ensure that a
competent special effect technician at with the appropriate grade is engaged to
control the effect sourced from The
Joint Industry Grading Scheme www.jigs.org.uk
A thorough Risk Assessment will be carried by the
SFX technician taking into account ancillary risks and procedures in the event
of the effect not occurring as planned.
All cast and crew will be fully briefed before
participating in a rehearsal on risk controls.
Health and Safety
includes not just physical but also mental health.
Open Mike Productions
Ltd has a commitment to
Wherever possible, work
should be organised to promote the well-being of workers (and others involved
in the production). When budgets are
tight, the welfare of the crew should not be treated as a luxury.
Stress is the body’s
reaction to too much of the wrong sort of pressure. Stress can be caused by (amongst other
things) shift work, task design, organisational factors as well as “home”
factors. Both overload (too fast, too
much, too difficult) and underload (boredom, no prospects) can be a cause.
Stress will be subject
to risk assessment and as with other assessments, individuals or groups at particular
risk will be identified – Producers and senior managers are not expected to be
psychotherapists, but should take into account any disclosures about
significant other pressures, or any known previous stress-related illness. As far as is reasonably practicable staff
should be directly involved in the assessment process and have a positive input
into devising control measures.
Staff should report to
their direct supervisor:
All reported incidences
of stress are to be recorded on an Accident Report Form and sent to the Head of
Production or notified to the Safety Advisor in
confidence. Stress is not RIDDOR reportable but all reports will be
investigated and action taken in line with the HSE stress standards.
Competent stunt
coordinators will be sourced by the Producer from:
The British Stunt
Register
www.thebritishstuntregister.com
The stunt coordinator
with the relevant health and safety grade will be engaged to assess the risks,
provide the necessary training and oversee the stunt. Health and safety grading
is not reflective of craft skill e.g. horse riding and competency skill which must
be assessed and discussed.
Stunt artists are
responsible for taking measures to ensure their own safety and that of others
who may be affected by their activities while they are performing the specified
stunt. This responsibility extends to the selection of equipment and materials
used.
No member of the public
or child may participate in a stunt or be put at serious risk of injury by the
performance of one. When cast,
contributors and crew are involved in stunts, an assessment of their fitness
will be made.
Whenever stunts are
undertaken no change will be made from the planned procedure without the knowledge
of the appointed stunt coordinator.
The Producer will discuss
and agree with the studio building manager responsibilities for Health and Safety
including but not limited to:
Violence should be
assessed, controlled and reported in the same way as other health and safety
risks. The Producer will Risk Assess
reasonably foreseeable situations for violence and put in place controls.
The risks include serious or persistent
harassment (which may include racial or sexual harassment), extortion,
intimidation, abuse, theft of equipment or money, threats and actual physical
attack. As well as emotional/mental
injury, people may be physically injured or even killed.
Children and young people should not be exposed
to the risk of violence.
Direct Supervisors will assess, control and
manage the risks of violence. In
particular:
·
Managers of reception and security staff will
assess the risks of verbal abuse.
·
Managers of staff who handle significant
quantities of cash or valuable goods will assess the risks of violent theft.
·
Programme makers will consider violence in their
risk assessments, particularly if working in a place which is politically
unsettled, or has high levels of street crime or gang activity, or a
significant threat from people under the influence of drugs or alcohol.
If a dangerous weapon (which might even include an
aggressive dog) is produced unexpectedly, staff will withdraw immediately.
Staff who are subject to violence should complete an
accident or incident report form, obtain appropriate medical assistance for
physical injuries, and contact the staff counselling service (via the Company
Doctor) if they require assistance with mental/emotional injury or require support
during the incident investigation.
Intoxication, by whatever means, will not be
accepted as an excuse for violent behaviour, and may provoke disciplinary
action.
Every visitor will
have a host who is responsible for:
·
Establishing special need provision – access /
exit in emergency / welfare.
·
Supervising and escorting the visitor
·
Giving instruction to the visitor e.g. emergency
arrangements, rules and risks
·
Ensuring personal protective equipment issued is
worn and properly used.
Weapons, including replicas and dummy firearms, can only be used with the
authority of the Producer. Advice will
be sought from the Safety Advisor on arrangements and procedures regarding the
use of weapons.
An armourer or
designated competent person will be present at any studio or location where
weapons are used and will be responsible for the weapons’ storage and handling
at all times in line with Police and legislative guidelines.
Adequate insurance and
liability will also be arranged for any weapons.
The safe use of any
machinery or equipment will be defined by the Direct Supervisor responsible for
its use on the basis of a risk assessment.
New, second-hand or
hired machinery or equipment will be checked for compliance with the Provision
and Use of Work Equipment Regulations and a risk assessment carried out before
it is brought into use.
Before any item of
lifting equipment is brought into use for the first time it will be thoroughly
examined by a competent person unless it has been supplied with physical
evidence of examination or, if brand new and never used, has an EC declaration
of conformity.
All guards will be in
place when any machinery or equipment is used.
For fixed items of equipment, the Direct Supervisor will, each day,
check that all machinery safeguards are in position and secure. Interlocks will be in good condition and
fully operational. Defects are to be
remedied before the machinery is used.
Designated, competent,
people may remove guards for the purposes of adjustment, lubrication etc., but
this will not be carried out with dangerous parts of machinery in motion. Guards will be secured before the machine is
run.
Any maintenance
schedule will be planned on the basis of a competent risk assessment.
Legionnaires disease is a form of pneumonia
caused by the inhalation of airborne droplets (e.g. shower spray, cooling tower
drift, sludge slime) containing Legionella pnemophila bacteria.
The bacteria can be found in the freshwater supply,
mud and but once it enters the water system in a building the risk of
proliferation increases due to
·
Low water turnover - derelict empty buildings,
disused pipework and taps, recycled air conditioning water
·
Water temperatures maintained between 20-45
degrees
·
Accumulation of sludge, slime, limescale - water
outlets, tanks
·
Lack of water treatment regime
The main risk is likely to be when travelling
overseas where water systems will be less well maintained than in the UK. In the UK there
are legal guidelines under COSHH on how to manage the risk from legionella. HSE
technical guidance is given in HSG274 and the ACOP L8 “Legionnaires' disease.
The control of legionella bacteria in water systems”
Office
The Office Landlord is responsible for ensuring
that the office water system is properly maintained; that a Legionella risk
assessment is carried out by a competent person; records are held and that the
assessment is reviewed.
Legionella Risk Control Precautions
Production
The person responsible for hiring or renting the
premises or location e.g. Producer and Locations Manager should check the
following is in place
·
A Legionella Risk Assessment
·
Written control measures (written scheme)
·
Records of precautions and tests
·
Someone who is nominated as responsible for the
safety management of the water systems.
Other areas of risk include crew showers,
facility vehicles and catering, dunk tanks and rain effects.
In the event of water quality concerns when
travelling to warm climates
·
Avoid
using or sitting by spas, Jacuzzis
·
Run
taps and shower heads for at least a 2 minutes each day
·
If
water quality is particularly poor do not use showers which create fine sprays
e.g. when under high pressure
·
Swimming
pools which appear to be clean and smell of chlorine are unlikely to be a risk
The Producer and Locations will seek advice from the
Safety Advisor along with the best available local professional advice at the
pre-production planning stage and form part of a thorough risk assessment of
the taking into account weather conditions, tides,
currents, non-swimmers, rescue, health hazards, access and egress etc.
Pre
notification will be made to the Maritime and Coastguard Agency (sea) or the
Canal and River Trust as appropriate to ensure compliance with any of their
requirements when filming.
Any
vessel used for filming purposes will:
· Be suitable for use
· Comply with relevant inspections, maintenance etc.
· Have the appropriate relevant certification.
It
will be ensured that a competent captain mans any craft involved and all
persons on boats should be equipped with a suitable lifejacket.
Suitable and sufficient welfare arrangements are
in place in the office with routine monitoring carried out to ensure
arrangements remain fit for purpose.
The Producer will ensure all activities take
place in a safe and healthy working environment and that full welfare
preparations are carried out. These
include supplying / access to:
·
Toilets and hand-washing facilities.
·
Drinking water.
·
Access to suitable food, and areas to eat.
·
Reasonable thermal environment or suitable
protective measures.
·
Shelter and rest areas.
Particular attention will be paid to the
potential for difficult weather conditions on location during risk assessments.
A young
person is someone under 18 who has not reached the minimum school leaving
age (usually 16). Anyone caring for, training, supervising or being in sole
charge of a young person will be vetted.
Young persons present on work experience will
have a personal Risk Assessment undertaken prior to commencement of any work placement,
with a copy of the Risk Assessment passed to the school, parents or guardian.
Young people are specifically prohibited from certain
high risk work, including:
·
Working and operating dangerous machines and
catering equipment.
·
Lifting excessive weights.
·
Handling devices containing explosives –
(including fireworks).
·
Cleaning machinery in motion.
·
Working with fierce or poisonous animals.
If the risk assessment finds that a significant
risk remains despite risk control efforts, then a young person will not be employed to do the work.
This
Production Health and Safety Plan Checklist is designed to help you work
through the basic actions you will need to take on this production. Please note
that this is not exhaustive and there is space at the end for you to add
further actions that are specific to your production.
Timescale |
Possible Actions
Necessary |
Date Done |
Initials |
Pre |
Staff and crew
working in the office/location/ studio
to receive induction training and information as necessary Topics to include
|
|
|
Pre |
Contact the Safety
Advisor and arrange a meet and greet |
|
|
Pre |
Health and Safety
Policy communicated - Recipients:-
Producer, Line Producer, Director, 1st AD, 2nd AD, 3rd
AD, Location Manager, Heads of Department. |
|
|
Pre |
Role and
Responsibilities outlined in the Health and Safety Policy incorporated into
contracts and circulated |
|
|
Pre |
Set up / source Health and Safety file on
computer system so documents can be retrieved |
|
|
Pre |
Check crew competency and health conditions |
|
|
Pre |
Check talent competency and health conditions |
|
|
Pre |
Identify disabilities and seek advice from
Safety Advisor |
|
|
Pre |
Check PACT
contractors list or notify Safety Advisor where assessment required |
|
|
Pre |
Identify fire / first
aid / emergency response arrangements Think about
|
|
|
|
Obtain source issue
discuss and retain
|
|
|
Pre / Ongoing |
Complete Production
Risk Assessment, distribute, communicate, reassess in event of change in
editorial – send to Safety Advisor for checking |
|
|
Pre / Ongoing |
Source Contractor /
Specialist risk assessments – send to Safety Advisor for checking |
|
|
Pre / Ongoing |
Arrange special training
courses where necessary – retain evidence |
|
|
Ongoing |
Maintain contact / give regular feedback to
|
|
|
Ongoing |
Maintain contact keep a check on
|
|
|
Ongoing |
Report fatalities,
fines, accidents, incidents, near misses, damage, theft, fires, health and
safety complaints, abuse, security breach, potential insurance claims,
vehicle collision, anything else with corporate liability or safeguarding
implications to
|
|
|
Ongoing |
Monitor check
|
|
|
Post |
Arrange review
meeting with Head of Production to recommend improvements |
|
|
Please add any other
necessary actions below that are not noted above
Open
Mike Productions Ltd has aligned its Risk Assessment Guideline to HSE Leaflet
‘Health and Safety in Audio-visual production your legal duties’ INDG 360 10/02
What
is risk assessment?
Risk
assessment is a careful examination of what could cause harm to people, so the
production company/producer can weigh up whether adequate preventive or control
measures have been taken or more should be done to prevent harm and to ensure
that minimum legal standards are met. You need to determine whether there are
any significant hazards involved with the production activity and whether
sufficient precautions have been taken to reduce the risk. A hazard is
something that can cause harm, eg chemicals, electricity, noise, work at
height, loose cables.
A
risk is the chance that somebody will be harmed by the hazard, usually
classified as high, medium or low.
Who
should do risk assessment?
A
competent person, who has knowledge, experience and understanding of the task
or activity under assessment, should carry out the risk assessment. If special
technical knowledge is required, more than one person may be required,
including someone who has the necessary competence in the particular activity,
eg stunts, special effects, flying, animals, set design.
The
producer is responsible for ensuring that risk assessments are completed for
their productions. In practice, they may delegate risk assessment to other
people, such as production managers, designers, heads of departments, the
location manager or the unit manager. In this case, the producer must ensure
that:
●
the person delegated is competent to perform the assessment, if necessary, by
providing training in risk assessment procedures or other aspects of health and
safety;
●
the assessment is carried out;
●
necessary controls are implemented effectively throughout the production;
●
the assessment is reviewed where changes or new circumstances have made the
original assessment no longer valid.
For
small-scale productions in low-risk situations, eg those involving a single
camera or small crews, it is likely that the assessment can be carried out by
the crew on the ground. The production company/producer must ensure that crew
working on this style of production have the necessary competence to perform
risk assessment and implement effective controls. In the case of
‘non-production’ activities, the responsibility for assessment rests with the
departmental manager. Again, they are likely to delegate the assessment to
others but will still retain the responsibility for ensuring that those to whom
they delegate are competent to perform the assessment, that the assessment is
carried out and the necessary controls are implemented effectively and
reviewed.
How do I carry out a risk
assessment?
There are five simple steps in
risk assessment:
Step 1 Look for hazards
Don’t get bogged down with
trivial hazards; concentrate on those posing a significant risk of injury or
harm.
Step 2 Decide who might be harmed
and how.
Think about who may be affected
and those who are particularly at risk.
Step 3 Evaluate the risk
Consider the chance and severity
of harm that each hazard may cause, taking existing control measures into
account. Judge whether an actual risk (high, medium or low) is likely from the
identified hazard.
Determine the necessary control
measures using the following hierarchy of approach:
● avoid the risk
completely; but if this is not possible
● reduce the risk to
acceptable levels;
● provide training and
instruction, and personal protective equipment if the risks cannot be
controlled in any other way;
● reduce risk at source by
developing safe systems of working, giving collective measures priority
Step 4 Record the significant
findings
The significant findings of the
risk assessment should be recorded and communicated to those people who may be
affected. In practice, this means ensuring that the production team and any
contractors are informed of the significant hazards, the likely risks and the
required control measures. Keep a record for future reference, it will help to
demonstrate compliance with legal duties. The legal requirement to record
findings applies if five or more people are employed but smaller companies are
recommended to record details in order to show that they have carried out risk
assessment.
Step 5 Review and revise your
risk assessment
New hazards can be introduced if
there is any significant change in the activity, equipment, substances or
procedures. Risk assessments should be revised following any significant change
or when they become out of date. If there have been no changes, the assessment
should be reviewed at least once every three years to ensure that the
precautions are still working effectively